Administrative Assistant

About the role

Bolton & Menk has a great opportunity for an Administrative Assistant to join our team in our Grand Rapids office. We are looking for an enthusiastic assistant who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team.

Responsibilities

• Planning and Document Support: Proofreading documents, Formatting documents using styles, complying with accessibility requirements; Scanning and OCR’ing hard copy documents; Printing, collating materials for public meeting
• Prepare correspondence and various reports as directed including creating and updating agendas and meeting minutes
• Cook logistics for office events, training, client visits, and other activities to include setup and clean up
• Perform receptionist duties & answer incoming calls
• Processes or assists with incoming/outgoing mail, packages, and documents
• Maintains adequate level of office supplies and refreshments while communicating with vendors for office maintenance
• Create a positive and professional image of the firm and maintain effective working relationships with BMI clients, vendors, and staff
• Provide overflow administrative support to the broader administrative team across the organization as priorities require

Requirements

• Two (2) year degree in business related field and four years of related experience or equivalent combination of education and experience
• Proficient skills in Microsoft Word, Excel, PowerPoint and Outlook
• Strong content creation and editing skills
• Experience drafting & editing correspondence required - strong grammar skills
• Must possess a valid driver’s license
• Must be detail orientated
• Experience in construction or engineering services preferred

Qualifications

• Competitive compensation plan - overtime compensation available to most employees
• Discretionary bonuses available to most employees
• ESOP - Employee ownership (ESOP); 100% company-paid contributions
• 401(k) Match Program
• Paid time off (PTO)
• Volunteer Time Off (VTO)
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• Tuition reimbursement
• Parental leave
• Short term and Long-term disability
• Dependent care reimbursement
• Employee assistance program
• Health insurance
• Flexible spending account
• Life insurance
• Vision insurance

Benefits

• Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team
• It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people
• Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer including disability and vets