Administrative Assistant

About the role

Black & McDonald’s Salt Lake team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Project Administrator is a valued support role and will be based in the Salt Lake office, reporting to the Department Manager. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Admin Team, Project Managers, and Field Personnel.

Responsibilities

• Develop a working relationship with Field Personnel and Project Managers
• Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensure accuracy
• Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
• Basic knowledge of Payroll and/or Billing
• Create work orders in Oracle JDE as requested
• Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
• Update project information in Oracle JDE as requested
• Run reports in Oracle JDE and follow up with Project Managers
• Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
• May communicate with various vendors to obtain copies of receipts, as needed
• Assist with/provide backup to our Billing Personnel
• Assist in other administrative functions when necessary
• Other duties as assigned

Requirements

• 2-4 years of experience as a payroll administrator or accounts payable assistant may substitute for education requirements
• Preferred experience in utility or construction industry
• Office Administration tasks and duties
• Understanding the importance of Customer Service, Accuracy, and Delivery

Skills

• Strong Organizational skills
• Ability to Meet Deadlines
• Communicates Effectively
• High Attention to Detail
• Office 365 Skills
• Intermediate Excel Skills (e.g., Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
• Oracle JDE experience is an asset but not necessary
• Aptitude for Learning
• Holds Self and Others Accountable
• Problem Solver and Innovator
• Teamwork and Collaboration
• Ability to multitask
• Values and Respects Others
• Planning and scheduling skills
• Competency in MS Office 365 with Intermediate experience in Excel
• Knowledge of JDE would be an asset but is not a requirement
• Ability to work in a highly collaborative environment