Administrative Assistant

About the role

In this function, you will support purchasing and inventory operations by managing purchase orders, vendor data, and shipment tracking within the ERP system.

Responsibilities

• Enter approved Purchase Orders into ERP system (AS400) for MRO
• Enter New Products into ERP system (Lotus Notes)
• Make changes to existing files for price and part updates as instructed (AS400)
• Support the replenishment method through KB cards and Blanket order requiring the entering of Purchase Orders and PO releases in the ERP system (AS400)
• Track and update all open PO's report for incoming material (Excel)
• Manage the Purchasing folders for PO confirmations, Shipment notifications, and Vendor correspondence (Lotus Notes)
• Manage the back-log report (Excel) for Third Party Vendor orders for on time shipment
• Transact Third Party Shipments in ERP system
• Support the traffic team for Third Party shipments and incoming freight
• Support the gathering of data from Vendors for compliance requests
• Perform other duties as assigned

Qualifications

• Minimum of 3 years of experience
• Legally authorized to work in the Client States without company sponsorship

Preferred Qualifications

• Proficiency with Microsoft Office Applications
• Ability to work in a fast paced environment

Position Criteria

• Strong attention to detail
• Proficiency in Microsoft Office applications