Administrative Assistant

Audubon is seeking an Administrative Assistant to join a project team headquartered in Lafayette, LA, providing personal and administrative support for efficient execution of all processes.

Responsibilities

• Ensure the smooth and efficient running of office space
• Order supplies (including safety items) as needed to operate the office
• Print and distribute documents as needed
• Maintain confidentiality regarding sensitive documents
• Review and update documents for maintenance and quality control
• Arrange and/or assist with coordinating meetings and events
• Apply cost-cutting measures and communicate with vendors to economize
• Provide support to Managers as requested
• Prepare offices/cubicles for new hires
• Handle invoicing approval and liaison for Accounting and Vendors
• Contact vendors regarding invoicing discrepancies
• Follow proper procedures for changes in company policies or procedures
• Prepare requests for maintenance issues and work with building management on repairs
• Provide support for Project Managers as needed or directed
• Provide support to all visiting clients
• Perform additional duties as assigned

Health, Safety, and Environmental Responsibilities

• Perform duties in a manner that protects personal and team health and safety
• Participate in required HSE training, meetings, and reporting activities
• Identify and report hazards, near misses, and unsafe conditions
• Follow safe work practices and comply with applicable regulatory requirements

Requirements

• 3+ years’ experience providing administrative support
• High school diploma or equivalent (GED)
• Excellent organizational and planning skills
• Strong communication skills
• Information gathering and monitoring skills
• Judgment and decision-making ability
• Dependability and confidentiality
• Attention to detail, accuracy, and ability to prioritize multiple tasks
• Ability to work with a variety of personalities
• Proficiency in Microsoft Office Applications
• Professional appearance and presentation