Administrative Assistant

About the role

The Administrative Assistant provides comprehensive administrative support, ensuring smooth day-to-day operations and an organized, efficient work environment. This role handles a variety of office tasks, supports facility needs, and helps maintain accurate records and documentation.

Responsibilities

• Provide general administrative support to the location to ensure efficient daily operations.
• Perform a variety of administrative duties, including data entry, scanning, and filing of documents.
• Process invoices accurately and in a timely manner, following established procedures.
• Prepare meeting spaces, ensuring rooms are set up, organized, and equipped for scheduled meetings.
• Schedule building maintenance and services, coordinating with vendors and service providers as needed.
• Maintain organized records and files to support easy retrieval of information.
• Handle repetitive tasks with consistency and accuracy while maintaining high attention to detail.
• Communicate clearly and professionally in both written and verbal formats with internal and external contacts.
• Use Microsoft Office applications to create, update, and manage documents, spreadsheets, and other office materials.

Requirements

• Strong administrative experience with a focus on office support and organization.
• Proficiency and comfort using Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to perform repetitive work accurately and consistently.
• High attention to detail when processing documents, invoices, and data.
• Ability to work effectively in alignment with the existing office culture.

Qualifications

• Experience handling invoice processing and basic administrative accounting tasks.
• Background in coordinating office services such as building maintenance and vendor scheduling.
• Experience preparing and organizing meeting spaces.
• Demonstrated ability to manage multiple administrative tasks and prioritize workload.
• Strong organizational skills with the ability to maintain well-structured filing and record-keeping systems.

Work Environment

This role is based 100% in the office and follows a Monday through Friday schedule during normal business hours. The Administrative Assistant works in a professional office setting, using standard office equipment and Microsoft Office software to complete daily tasks. The environment emphasizes reliability, attention to detail, and a strong fit with the existing team culture.

Pay

The pay range for this position is $22.00 – $23.00/hr.

Benefits

If eligible, the benefits available for this temporary role may include: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).