Administrative Assistant

About the role

This role provides comprehensive administrative support to a busy office location, ensuring day-to-day operations run smoothly and efficiently. It involves a variety of clerical and organizational tasks, including invoice processing, meeting preparation, data entry, and coordination of building maintenance and services.

Responsibilities

• Provide general administrative support to the office, handling a variety of clerical and organizational tasks.
• Process invoices accurately and in a timely manner, following established procedures.
• Prepare office space for meetings, including organizing rooms, materials, and any required equipment.
• Schedule building maintenance and services, coordinating with vendors and service providers as needed.
• Perform data entry tasks with a high degree of accuracy and attention to detail.
• Handle scanning and filing of documents to maintain organized and up-to-date records.
• Communicate clearly and professionally with colleagues, vendors, and visitors, both in writing and verbally.
• Complete repetitive tasks consistently and reliably while maintaining quality and accuracy.
• Support a positive and collaborative office culture through professional conduct and teamwork.

Skills

• Strong administrative experience in an office environment.
• Proficiency and comfort using Microsoft Office applications.
• Effective communication skills, both written and verbal.
• Ability to perform repetitive work while maintaining focus and accuracy.
• High attention to detail in all tasks, especially data entry and invoice processing.
• Ability to work well within the existing office culture and collaborate with others.

Qualifications

• Previous experience in a similar administrative support role.
• Strong organizational skills and ability to manage multiple tasks.
• Reliability and consistency in meeting deadlines and following procedures.
• Professional demeanor when interacting with internal and external stakeholders.

Work Environment

This role is based 100% on-site in an office setting, working Monday through Friday during normal business hours. The Administrative Assistant works closely with office staff, service providers, and visitors in a professional environment that values organization, reliability, and teamwork. Daily work involves using standard office technology such as computers, printers, scanners, and Microsoft Office applications, with a focus on maintaining an orderly workspace and supporting a smooth-running facility.

Pay

The pay range for this position is $23.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a Contract to Hire position based in Saint Louis, MO, with a fully onsite work arrangement.