Administrative Assistant

Job Purpose

As an Administrative Assistant, you will provide Clerical/Administrative Support to various levels of staff members of the corporate department.

Essential Duties & Responsibilities

• Management of customers' accounts.
• Post daily company-wide receipts including cash, checks, and credit card transactions.
• Reconcile payments with individual customer invoices.
• Support collection efforts by mailing, calling, or emailing customers with past-due balances or discrepancies.
• Aid in producing, reviewing, and mailing monthly statements.
• Communicate with other departments within the company to resolve customer account issues and reconcile accounts.

Safety Administration

• Data entry of new hires, safety class entry, producing and printing certificates and cards, creating and filing employee data.
• Track expiration recertification deadlines for training.
• Track expiration deadlines for DOT records.

Clerical/Administrative Work

• Order office supplies.
• Mail retrieval.
• Bank deposits.
• Back-up media monitoring.
• Marketing support.

Additional Duties

• Assist with walk-in customers and front desk sales.

Qualifications

• A High School Diploma.
• At least 1 year of Finance/Back Office experience is required.
• Strong customer service skills.
• Must be proficient in Microsoft Office programs: Outlook, Excel, and Word.

Foundation for Success

• Great interpersonal skills and proficiency in verbal and written communication skills, in English.
• Ability to multitask and manage multiple priorities in a fast-paced environment with frequent interruptions.
• Must be detail oriented.
• Ability to work successfully, both independently and within a team.

Company Benefits

• Health, Dental, and Vision insurance plans.
• Short-term & Long-term disability insurance.
• Employer-paid life insurance and supplemental life insurance.
• Flexible Spending Accounts (FSA) and Health Reimbursement Accounts (HRA).
• 401(K) Retirement plans, with company matching.
• Employee Assistance Program (EAP).
• 10 days of paid vacation.