Administrative Assistant

About the role

The Administrative Assistant will provide administrative support while performing a wide range of administrative activities and tasks. They will ensure these activities are performed in a timely manner and often involve confidential or sensitive information.

Responsibilities

• Prepare proposals, reports, presentations, and schedules for meetings, conferences, and onsite visits.
• Manage travel arrangements for both domestic and international trips.
• Handle complex assignments using independent judgment to facilitate the effective and efficient flow of information.
• Organize and manage multiple assignments simultaneously in a fast-paced environment, maintaining attention to detail and using sound judgment.
• Use advanced features in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and other relevant software.
• Model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

Requirements

• Comprehensive knowledge of administrative support and office practices.
• Strong verbal and written communication skills, and ability to interact diplomatically and tactfully with all levels of staff.
• Strong organizational and time management skills, including the ability to prioritize and handle multiple assignments simultaneously.
• Knowledge of Laboratory and Division policies, practices, and procedures, as well as familiarity with Laboratory systems such as AMOS, PARIS, XINK, and XM.
• Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.

Skills

• Advanced features in editing documents using Microsoft Office Suite (Word, Excel, PowerPoint).
• Arranging and coordinating meetings, workshops, conferences, onsite visits, and managing domestic and international travel.
• Knowledge of Laboratory and Division policies, practices, and procedures.
• Familiarity with Laboratory systems such as AMOS, PARIS, XINK, and XM.

Benefits

Comprehensive benefits are part of the total rewards package. Click here to view Argonne employee benefits!

Pay

The expected pay range for this position is $20.78 - $32.41. The selected individual will be placed at the appropriate level (SA2 or SA3) depending on their depth and breadth of relevant knowledge, skills, and experience.

Schedule

This position requires a hybrid schedule, blending on-site and remote work; on-site presence will be required at the Argonne campus in Lemont, Illinois 3-4 days each week.