Administrative Assistant-AP/AR-Transportation Dept.

Fort Bend County is ranked as one of the fastest growing counties in the nation, offering a welcoming workplace environment that values diversity and inclusivity.

Responsibilities

• Answer incoming phone calls on a multi-line system; respond to routine questions and route complaints from constituents to the proper person, following up as appropriate.
• Receive and distribute incoming mail and interoffice correspondence.
• Submit monthly copier readings; monitor administrative and operations supply inventory.
• Assist with weekly credit card transfers and monthly ticket sales reports.
• Handle purchase orders/requisitions; verify goods/services received and enter into Lawson.
• Audit contractor invoices for accuracy and prepare allocation spreadsheets; process invoices for payment.
• Resolve discrepancies and respond to vendor inquiries; coordinate travel arrangements.
• Reconcile contractor fare deposits to manifests and invoices to ensure accurate fare collection and remittance.
• Verify AP payments and general ledger transactions for grant reporting; maintain files and documentation.
• Reconcile procurement card statements for payment; review and process employee expense reports.
• Monitor and maintain invoice log; assist with monthly auditor’s reports.
• Maintain AP subledger for contracts and work authorizations.
• Assist department staff with program activities, including developing handouts and other general office tasks.
• Review toll charges and request journal entries for fuel.
• Participate in emergency management activities during a local state of disaster as directed by appropriate county managers.

Requirements

• High School Diploma or GED.
• Associate degree or coursework in accounting preferred.
• 3 years of job-related accounts payable or general accounting experience.
• Strong verbal and written communication and problem-solving skills.
• Proficient in Microsoft Excel and familiar with accounting software.
• Strong interpersonal skills and ability to deal effectively with the public, other employees, and elected officials.

Pay

$18.31 – $22.89 USD hourly

Benefits

• All full-time and part-time employees are members of the Texas County & District Retirement System (TCDRS).
• Full-time employees receive a wide range of additional benefits.