Administrative Assistant - Parking & Transportation

About the role

This position provides non-clinical administrative support, with 60% of time dedicated to Parking and Transportation and 40% to Language Services. The role requires initiative, proficiency, and adaptability to optimize the time of those supported, with a strong commitment to quality, excellence, confidentiality, and professionalism.

Responsibilities

• Perform a variety of non-clinical administrative support tasks, including scheduling, coordination, and follow-up for meetings, events, and professional travel.
• Manage calendars, prepare documents and presentation materials, and process invoices and reimbursements.
• Compose and/or transcribe correspondence and documents.
• Support departmental projects and activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through.
• Demonstrate proficient use of computer hardware, software, telecommunication, and office equipment, and navigate multiple systems simultaneously.
• Ensure accuracy and completeness through attention to detail.

Qualifications

• High school diploma or G.E.D. with a minimum of two years’ experience in an administrative support role, or
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one year’s experience in an administrative support role, or
• Associate’s degree in an administrative, business, or medical-related program.
• Administrative support experience must include meeting management, calendar coordination, creating/transcribing correspondence, and using business-related software (e.g., databases, spreadsheets, presentations).
• High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication.
• Ability to prioritize, shift tasks quickly, and adapt to a rapidly changing environment.
• Effective decision-making, judgment, confidentiality, attention to detail, and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.
• Preference for work-related experience within the last ten years.

Skills

• Strong organizational and interpersonal skills.
• Proficiency in computer hardware, software, and office equipment.
• Ability to manage multiple systems and tasks simultaneously.
• Excellent written and oral communication.

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with a national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package.

Pay

Compensation range is $21.55 - $30.22 per hour.

Schedule

• Full Time (80 hours per pay period).
• Monday - Friday, 7:30 am to 4:00 pm.
• Limited to no weekend work.