Administrative Assistant Transportation Department

Job Responsibilities

• Responsible for locking building and outside lot and setting alarm at end of each workday.
• Physically walk through and inspect each school bus returning to garage.
• Review repair work orders generated by the mechanic each month, cross reference the receipt log and the inventory log for accuracy, and total each repair order.
• Schedule and track the purchase orders of vehicle repairs not performed in-house.
• Keep a receipt log of auto parts purchased and complete a monthly and yearly inventory.
• Produce GPS fuel increase reports for all buses, to submit to the fiscal department for payment.
• Maintain a digital and hardcopy files of all agency drivers and trained Head Start bus monitors.
• Maintain Safety Data Sheets for all liquid and aerosol products utilized by the department.
• Perform various clerical tasks like maintaining accurate and organized DOT and vehicle files.
• Perform dispatch functions, greet visitors to the Transportation office in a welcoming manner, and appropriately answer and direct phone calls and messages to the proper staff.
• Assist with pickups and dropoffs of vehicles or other items.
• Afford assistance with cleaning and disinfection throughout and around the garage building as needed.