Administrative Assistant AHN

Major Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Affords assistance with travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers and screens calls, greets visitors, provides procedural information, and addresses questions related to operational matters.
• Performs routine to moderately complex word processing and document creation.
• Decides on formatting and layout, edits for accuracy and consistency.
• Compiles reports, graphics, and statistical data.
• Creates reports under general instruction and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiates return correspondence as appropriate.
• Conducts basic research and analysis to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.

Minimum Job Requirements

• Education: High School Graduate
• Certification / Registration / License: None Required
• Experience: Typically requires 1 year of administrative support experience
• Knowledge / Skills / Abilities: Time management and prioritization; ability to maintain confidentiality and use discretion; initiative and independent problem-solving; effective written and verbal communication; professional demeanor and customer service orientation; proficiency in Microsoft Office (Excel, PowerPoint, Word); organizational and multitasking abilities; diligence and attention to detail; ability to create and compile simple to moderately complex documents, reports, graphs/charts, and presentations

Physical Requirements And Working Conditions

• Normal office environment
• Occasional lifting up to 20 lbs
• Prolonged periods of sitting, standing, and keyboard use

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.