Administrative Assistant 3, Office Manager, UNLV Honors College [R0153167]

This position serves as the Honors College Office Manager and provides administrative support for the Executive Assistant, Honors College (HC) leadership team, faculty, staff, and students. These duties are critical for unit operations, as the role involves professionally maintaining front desk operations in greeting students and guests, answering phone calls and emails, scheduling appointments for leadership, and channeling inquiries to the appropriate contact.

Responsibilities

• Perform a variety of operational and administrative tasks including maintaining records and files, managing supply inventory, submitting work orders, maintaining room reservation calendars for conference rooms and RLL 101, and overseeing expanded office suite spaces.
• Hold a P-Card to complete monthly purchasing reconciliations in Workday and assist with processing standard faculty and staff travel requests.
• Assist with academic course scheduling in MyUNLV for Spring, Fall, and Summer terms.
• Assist with submitting and tracking curriculum proposals in Curriculog.
• Create seminar course descriptions for the website.
• Handle the sensitive distribution of scholarship, recruitment, acceptance, and probation or suspension letters.
• Provide routine administrative support for academic programs (such as Research and Creative Honors (RH)), including monitoring program communications, routing application documents, scheduling committee meetings, and coordinating correspondence and thank-you letter communications.
• Manage thesis printing and binding logistics and maintain student records in strict compliance with FERPA guidelines.
• Co-plan, organize, and lead major Honors College events including Medallion Ceremonies, Kickball, Friendsgiving, Welcome Day/Rebel Ready Week, Athenaeums, and Midsemester Madness/Refresh Zone. Responsibilities include reserving on/off campus venues, coordinating food and vendor purchases, maintaining event budgets, updating shared X-drive files, and executing hands-on event setup, breakdown, and material transportation across campus utilizing hand carts and utility vehicles (golf cart training required).
• Assist with functional training, scheduling, and task delegation for front-desk student employees as hired.

Requirements

PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026.

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
• OR one year of experience as an Administrative Assistant II in Nevada State service.
• OR an equivalent combination of education and experience as described above.

Preferred Qualifications

• Proficiency with MyUNLV or PeopleSoft for academic course scheduling.
• Experience with Workday for expense tracking, travel, and purchasing reconciliations.
• Prior administrative or office management experience in a higher education setting.
• Experience with Salesforce/Rebel Success Hub for student advising appointment scheduling.
• Demonstrated proficiency in Microsoft Office products, Adobe, shared network drives, and general office equipment.
• Strong interpersonal, verbal, and written communication skills with a customer-service orientation.

Commitment to Diversity and Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use UNLV's Campus Values to guide their decisions and actions and demonstrate the Rebel spirit.

Pay

Grade 27 Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade.

Schedule

Monday through Friday, 8:00 AM - 5:00 PM (Full-Time).

Benefits

• Competitive total rewards package including:
  • Paid time off, sick leave, and holidays.
  • Excellent health insurance including medical, dental, and vision.
  • Comprehensive retirement plans and voluntary benefits programs.
  • No state income tax.
  • Tuition discounts at Nevada System of Higher Education (NSHE) schools.
  • Tuition discounts for spouses, domestic partners, and dependents.
• Employee recognition and appreciation programs.
• UNLV athletics ticket discounts.
• Statewide employee purchase program discounts.
• RebelCard discounts on and off campus.
• Wellness programming for all UNLV faculty and staff at no cost.
• Opportunity for career advancements to leadership roles.
• Connect with colleagues with shared interests.
• Personal and professional development opportunities.
• A comprehensive onboarding program, Rebels: Onboard.
• Support and resources available for veteran applicants.