Administrative Assistant 3 - Provost Office

Attend the upcoming Washoe County Job Fair – walk-ins welcome.
When: Monday, August 24, 2026, from 11:00 am to 2:00 pm
Where: Reno/Sparks Convention Center, 4590 S Virginia St, Reno NV 89502

Location: Reno, NV
Pay: $22.13 per hour

About the role

The University of Nevada Reno, Provost Office is recruiting for an Administrative Assistant 3. This position serves as the primary contact for all Provost Unit departments regarding hourly and other temporary employee HR-related issues, supports financial functions including procurement card verifications, spend authorizations, expense reports, related reporting, and provides general administrative support. This position also includes direct day-to-day management of student employees.

Requirements

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
• One (1) year of experience as an Administrative Assistant II in Nevada State service
• An equivalent combination of education and experience as described above

Preferred Qualifications

• Proficiency in Microsoft Office including Excel, Word, Teams, and Outlook

Responsibilities

• Initiate accounting transactions in Workday
• Coordinate travel and associated spend authorizations and expense reports related to the unit
• Initiate payroll accounting adjustments
• Plan, coordinate, and oversee all payroll/personnel processes for 200+ student employees including recruitment, orientation, new hire, and daily HR transactions
• Support Provost's Office special events/projects as needed
• Provide direct day-to-day management and supervision of Pennington Student Achievement Center student worker staff

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options
• Discounts to WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Staff Employees' Council (SEC) represents all Classified employees
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program
• Enrollment in The Public Employees' Retirement System of Nevada (PERS)