Administrative Assistant to the Provost

Summary of Responsibilities

• Maintains the provost's calendar and assists with the organization of the provost's schedule.
• Schedules meetings with the provost and members of the Amherst community (e.g., with faculty search committees, individual faculty and administrators, students, and groups of individuals).
• Provides administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials.
• Completes research assignments and assists with high-level searches for positions in the provost's division.
• Completes travel arrangements for the provost and processes related reimbursements.
• Aids in the preparation for commencement and other administrative tasks as assigned.
• Answers the main phone line for the provost's office and monitors the office's email account.
• Sorts and distributes regular mail, greets guests, and creates a welcoming environment for members of the Amherst community and others who meet with the provost.
• Acts as the office's purchasing agent and contacts vendors, orders supplies, and processes invoices.
• Assists with providing general campus information in response to inquiries.
• Updates office web content, as needed, and coordinates with the supervisor to track events on campus and report to the provost weekly.

Qualifications

• Associate's Degree.
• 1 to 3 years of related experience.
• Equivalent work experience in lieu of minimum education and related experience; high school diploma and five years of experience.
• Excellent verbal and written communication skills, proofreading, technical, social, organizational, and time management skills, including the ability to balance multiple projects, prioritize work duties, and meet deadlines.
• Mastery of Google Suite and Microsoft Office, and proven ability to learn new software programs.
• Ability to take initiative and work independently with utmost accuracy and strong attention to detail.
• Ability to collaborate well and function as a member of a team.
• One to three years of professional experience in operations and administrative support roles, preferably within a higher-education setting.
• Successful completion of required reference and background checks.
• An acceptable criminal offender records information (CORI) check.

Preferred

• Bachelor's Degree.
• Experience in higher education.
• Experience working with Workday.
• Three to five years of administrative experience.
• Experience with content management systems and posting information on the web.

Pay & Benefits

The expected salary range for this job opportunity is: $22.45-$27.00/hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.