Executive Assistant to the Provost

About the role

The Executive Assistant to the Provost and Dean of Faculty provides critical, high-level administrative and operational support and is an integral member of the team in the Office of the Provost and Dean of the Faculty. Reporting to the Director of Academic Operations and Special Advisor to the Provost, the Executive Assistant will be responsible for providing a wide range of highly-skilled administrative and executive level assistance to the Provost and to her office. This person will anticipate the daily needs of the provost; manage the provost’s calendar, materials and correspondence; take initiative; exercise good judgment; maintain confidentiality; and function as an administrative generalist, and provide project management for select Provostial initiatives. The Executive Assistant serves as a trusted partner in managing the provost's time, and is responsible for organizing the general functions of the Office of the Provost. They manage complex calendars; support meetings and events; arrange travel and itineraries; complete special projects as needed. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Responsibilities

• Executive Support to the Provost (50%)
  • Anticipate and provide for the immediate and long term administrative needs of the provost, including daily briefings
  • Provide problem-solving and triage for incoming requests and issues to minimize demands on the provost’s time
  • Develop new systems, policies and procedures to improve efficiency and performance
  • Manage the provost’s expenses and travel, including booking and itineraries
  • Assist with special projects, e.g., conferences, searches, special events
  • Assist with drafting remarks and communications for