Administrative Assistant 3 [211810]

About the Role

Join a leading global organization at the forefront of innovation, shaping the future of technology and impacting millions worldwide. This is an incredible opportunity to play a pivotal role in supporting a dynamic marketing team, directly contributing to the smooth operation and success of high-level initiatives. Your organizational prowess and administrative expertise will enable key leaders to focus on strategic objectives, making a tangible difference every day.

As a vital member of the team, you will support three executives and their broader team, managing complex schedules and facilitating critical projects. Your ability to anticipate needs and streamline processes will empower leaders to drive impactful campaigns and achieve ambitious goals.

Responsibilities

• Perform a variety of complex administrative functions for all levels of management and external business partners.
• Manage executive schedules, ensuring optimal time management and coordination for multiple leaders.
• Coordinate travel arrangements and efficiently process business expenses.
• Organize and facilitate meetings and events from planning to execution.
• Support department financial, personnel, and facility operations.
• Manage the procurement of goods and services, including computer equipment, office supplies, reference materials, and vendor relationships.
• Provide essential general office support to ensure smooth daily operations.
• Serve as a key contact for the department/group, fielding inquiries and directing communications.
• Complete special projects as assigned, contributing to broader team initiatives.

Requirements

• Recent experience (within the last 6 months) supporting a large, global organization in an administrative capacity.
• Minimum of 12+ months of availability for the assignment.
• Proven experience managing complex calendars for multiple executives.
• Demonstrated ability to coordinate travel, process expenses, and organize meetings/events.
• Experience with procurement processes and vendor management.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills, with a professional demeanor.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in standard office software and tools.

About Aquent

Aquent connects the best talent in marketing, creative, and design with the world’s biggest brands. Eligible talent gain access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide. Collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.