Administrative Assistant 3

Our Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.

About the role

Seeking an experienced Receptionist/Administrative Professional to support a secured executive floor. This role is responsible for managing conference room logistics, visitor access, floor operations, and high-level meeting and event coordination while maintaining discretion, professionalism, and compliance with enhanced security protocols.

Responsibilities

• Manage conference room bookings and overall floor activities
• Control access to the secured floor and oversee the visitor management system
• Operate in accordance with enhanced security protocols implemented on the 49th floor
• Maintain executive areas, including conference rooms and refrigerator
• Handle mailings and enter floor maintenance requests
• Maintain the Level 49 floor plan
• Provide support to 49th-floor assistants as needed, prioritizing relief coverage for the Upstream President and DM&C President desks
• Manage the 49th-floor distribution list
• Assist with high-level events and meetings on the 49th floor, including catering coordination
• Perform miscellaneous tasks as assigned
• Assist with emergency preparedness activities, including familiarity with building safety protocols and support during drills or incidents
• Provide basic troubleshooting support for conference room AV equipment
• Coordinate with vendors (e.g., catering and maintenance) for events and repairs

Requirements

• Minimum 8–10 years of receptionist or administrative experience
• Experience supporting C-Suite leaders in the Oil and Gas industry preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite and visitor management systems
• Experience using, or willingness to be trained on, CoPilot (AI tool) to use and influence the tool
• Ability to maintain confidentiality and handle sensitive information
• Professional demeanor and polished appearance
• Customer service orientation
• Ability to prioritize requests and work under pressure
• Flexibility to support multiple executives and adapt to changing priorities

Location

Houston, TX

Schedule

5 days on, 2 days off (7:00 AM – 4:00 PM)

Pay

$39/hour