Administrative Assistant 3

About the Role

Performs a variety of complex administrative functions for all levels of management, including external business partners. Manages schedules, coordinates travel arrangements, and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support and serves as the department/group contact. Completes special projects as assigned.

The purpose of this team is supporting the marketing team. Key projects include contributing to a complex calendar for 3 executives plus team support.

Responsibilities

• Triaging heavy meeting requests for 2 busy executives
• Calendar management and onsite team support
• Expense management
• Team offsite planning
• Managing procurement of goods and services (computer equipment, office supplies, reference materials, vendor relationships)
• Coordinating meetings, events, and department operations (financial, personnel, facility)
• Providing general office support and serving as the department/group contact

Requirements

• 5-7 years of experience proficient in MS Office Suite
• 5-7 years of experience in scheduling & calendar management
• 5-7 years of experience with strong email & communication

Qualifications

There are no specific degrees or certifications required for this role.

The ideal candidate is a seasoned administrative professional supporting executives in a fast-paced environment.