Administrative Assistant 3 (2026-2027 School Year)

Skill Requirements

• Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel
• Good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Exceptional customer service skills
• Professionalism and confidentiality

Essential Performance Responsibilities

• Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
• Affords administrative and clerical support to other staff members
• Maintain copier, office machines, and vending machines
• Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability
• Performs clerical duties for other staff as requested

Equipment

• The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine
• Must always comply with WPS guidelines for equipment use

Physical And Mental Demands

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities

Interrelations

• Contact with personnel within the district and with customers and vendors
• Working under the direct supervision of the department supervisor in order to complete day to day tasks
• Working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Understanding and responding appropriately to customer needs and maintaining a positive attitude with all customers and colleagues
• Interacting with all internal and external customers in a friendly, professional manner and providing quick, responsive customer service

Punctuality And Appearance

• Employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile

• A High School education or GED is required
• Some experience is necessary