Administrative Assistant II (226 Days): 2026-2027 School Year

Responsibilities

• Maintain budget records for the department and oversee all budget transactions to ensure timely processing of expenditures.
• Organize and maintain routine office work, make arrangements for appointments, conferences, interviews, and travel.
• Perform administrative duties such as maintaining the department filing system, processing routine correspondence, placing and receiving telephone calls and recorded messages; typing documents, ordering and maintaining supplies, and handling Career and Technical Education expenditures.
• Process a variety of department-related documents and district forms in an accurate and timely manner.
• Acquire signatures from Legal, Purchasing, and upper management for all documents processed through the Teaching and Learning division.
• Ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.
• Process routine correspondence, including documents for approval, department meeting agendas, and information packets.
• Provide general information to employees, parents, and the public.
• Provide regular feedback to leadership regarding the status of projects or issues.
• Prepare correspondence, forms, spreadsheet reports, etc., for the department head and other staff members using a personal computer and common office software.
• Maintain physical and computerized departmental files.
• Prepare and process purchase orders, payment authorizations, procurement and board documents, and Oracle requisitions.
• Answer incoming calls, take reliable messages, and route to appropriate staff.

Requirements

• High School Diploma or equivalent (USA equivalent)
• Two years of training equivalent to two years of technical education, and/or associate’s degree
• Five years of directly related experience
• Mastery of Oracle functions, such as payroll, budget, and requisitions

Qualifications

• Ability to function independently
• Ability to maintain a pleasant, non-threatening, and inviting office environment
• Demonstrated ability to diffuse problems and hostile attitudes
• Ability to communicate effectively in verbal and written form
• Knowledgeable in the use of office equipment
• Organizational, interpersonal, and customer service skills required to achieve the goals of the position
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance; advanced typing skills of 60 wpm

Skills

• Knowledge of district organization, operations, and administrative policies preferred
• Bilingual (English/Spanish) is preferred

Pay

Minimum Salary: $49,413.00

Median Salary: $63,343.00

Schedule

Full-time