Administrative Assistant - Campus - School Year 2026-2027 (Anticipated Vacancies)

Clerical Support

• Maintain physical and computerized departmental files.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
• Afford assistance in scheduling appointments and conferences.
• Coordinate and hold office meetings.
• Afford assistance in registration of new accounts.
• Afford assistance with office equipment.
• Maintain and handle all work orders, maintenance requests and campus site licenses.
• Monitor maintenance requests to ensure the campus is in compliance with the city ordinances for dates. Contact maintenance if not compliant.
• Arrange and schedule AC for school activities (before and after school).

Communication

• Answer incoming calls, take reliable messages and route to appropriate staff.
• Provide courteous customer service tasks.
• Greet and help school visitors, teachers and substitutes.

Records, Reports and Payroll

• Afford assistance in maintaining accounting records using the district computer systems.
• Input data and maintain records for payroll including general operating fund accounts.
• Maintain purchasing records and collect and deposit monies for various district programs.
• Prepare various periodic reports such as professional and paraprofessional payroll.

Other

• Participate in cross-training.
• Perform other duties as assigned.

Equipment Used

• Computer and various office equipment.

Working Conditions

• Mental Demands: Maintain emotional control under stress. Work with frequent interruptions. This position requires regular in-person interaction with the public.
• Physical Demands: Repetitive hand motions. Prolonged use of the computer. Frequent sitting, stooping, bending, pushing and pulling. Moving small stacks of textbooks, boxes, equipment and other campus equipment.