Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Rochester Psychiatric Center, P28016
for section headings. Use - for any list of duties/requirements/benefits. Use
for prose. Remove boilerplate, navigation, etc. Keep all substantive info.
We need to parse the posting.
Key parts:
- Duties Description: "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply. As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including: Answering phones, providing information to callers, taking messages, and transferring calls as needed Managing calendars Creating and managing paper and electronic filing systems Preparing correspondence Maintaining inventory of office supplies Arranging for office equipment maintenance and service"
So duties list: Answering phones, providing information to callers, taking messages, and transferring calls as needed; Managing calendars; Creating and managing paper and electronic filing systems; Preparing correspondence; Maintaining inventory of office supplies; Arranging for office equipment maintenance and service.
We can put that under a heading like "Responsibilities" (or "Duties").
- Minimum Qualifications: Several paragraphs describing qualifications for Administrative Assistant 1, Administrative Assistant Trainee 1, Administrative Assistant Trainee 2. We need to preserve all substantive info. Could group under "Qualifications" heading with sub-sections? But we only allowed headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use "Qualifications" heading and include all qualification details as prose or lists.
We need to avoid filler like "commensurate with experience". Not present.
We need to include Pay and Benefits sections only if posting actually states them. The posting includes salary range and benefits in Additional Comments.
Additional Comments: "All OMH employees receive a generous benefits package including: NYS medical, dental, & vision insurance Access to tuition assistance programs Excellent opportunities for advancement & professional growth Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave NYS Retirement programs Background checks will be required. Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11). Administrative Assistant Trainee 1 (NS = Grade 8): $42,209 Administrative Assistant Trainee 2 (NS = Grade 10: $47,110 Administrative Assistant 1 (Grade 11): $49,841 - $61,076"
Thus we have Benefits: list of benefits. Pay: salary ranges.
We should create sections: Responsibilities (duties), Qualifications (minimum qualifications), Benefits, Pay.
We must not include sections like About the role, Skills, Schedule unless content present. Not present.
We need to ensure we don't repeat job title as heading.
We need to output only HTML fragment.
Let's structure:
Responsibilities
- Answering phones, providing information to callers, taking messages, and transferring calls as needed
- Managing calendars
- Creating and managing paper and electronic filing systems
- Preparing correspondence
- Maintaining inventory of office supplies
- Arranging for office equipment maintenance and service
Qualifications
... (the qualifications text). Could break into paragraphs for each role but keep as prose. Might be long; we can keep as
with line breaks? Probably okay.
But we need to preserve all substantive info. The qualifications text includes multiple OR statements. We'll keep as paragraphs.
We could split into
for each major block: Administrative Assistant 1 - Minimum Qualifications..., Administrative Assistant Trainee 1..., Administrative Assistant Trainee 2... but that's okay.
We'll include the text exactly as given, preserving details.
We need to be careful not to include boilerplate like "Candidates from outside or within State Service can apply." That's part of duties description? Actually that appears in duties description paragraph. It's substantive? It's about eligibility; could be part of qualifications? It's more about who can apply. Might be considered part of responsibilities? It's not a duty. Might be considered general info. The instruction: preserve ALL substantive information; do not invent or summarize away detail. So we should keep that sentence somewhere. It appears after "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply." That's part of the introductory paragraph. Could be placed under a section like "About the role" but we are not supposed to create sections without real content. However we could include it in the Responsibilities section as prose before the list. That's okay.
Thus Responsibilities section could have a
with that intro, then the
list.
Similarly, we might need to keep the sentence about "As an Administrative Assistant 1 you are the principal administrative support..." etc. That's part of duties.
Thus Responsibilities includes: "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply. As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:" then the list.
Now Qualifications section: include all the qualification paragraphs.
We need to ensure we don't include the repeated line about "The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics)." That appears multiple times; we should keep it but maybe it's repeated; we should preserve all substantive info, but duplicates can be kept? The instruction: remove duplicated lines. So we should deduplicate duplicated lines. The repeated line appears three times (for AA1, AA Trainee 1, AA Trainee 2). We should include it only once? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to ensure we don't repeat identical sentences. We'll keep one instance.
Similarly, the line about "Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met." appears multiple times; we should deduplicate.
Also "Background checks will be required." appears only once.
We need to be careful to keep all unique substantive info.
Let's extract unique qualification statements.
First block: Administrative Assistant 1 - Minimum Qualifications:
"Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics)."
Second block: Administrative Assistant Trainee 1 - Minimum Qualifications:
"Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. OR Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2."
Third block: Administrative Assistant Trainee 2 - Minimum Qualifications:
"Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination."
Note: There's a typo: "Administrative Assistant Trainee 1" in first sentence of Trainee 2 block; should be Trainee 2 but we keep as given.
We need to deduplicate repeated sentences:
- "Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met." appears in each block; we keep once.
- "The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service
for prose. Remove boilerplate, navigation, etc. Keep all substantive info. We need to parse the posting. Key parts: - Duties Description: "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply. As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including: Answering phones, providing information to callers, taking messages, and transferring calls as needed Managing calendars Creating and managing paper and electronic filing systems Preparing correspondence Maintaining inventory of office supplies Arranging for office equipment maintenance and service" So duties list: Answering phones, providing information to callers, taking messages, and transferring calls as needed; Managing calendars; Creating and managing paper and electronic filing systems; Preparing correspondence; Maintaining inventory of office supplies; Arranging for office equipment maintenance and service. We can put that under a heading like "Responsibilities" (or "Duties"). - Minimum Qualifications: Several paragraphs describing qualifications for Administrative Assistant 1, Administrative Assistant Trainee 1, Administrative Assistant Trainee 2. We need to preserve all substantive info. Could group under "Qualifications" heading with sub-sections? But we only allowed headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can use "Qualifications" heading and include all qualification details as prose or lists. We need to avoid filler like "commensurate with experience". Not present. We need to include Pay and Benefits sections only if posting actually states them. The posting includes salary range and benefits in Additional Comments. Additional Comments: "All OMH employees receive a generous benefits package including: NYS medical, dental, & vision insurance Access to tuition assistance programs Excellent opportunities for advancement & professional growth Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave NYS Retirement programs Background checks will be required. Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11). Administrative Assistant Trainee 1 (NS = Grade 8): $42,209 Administrative Assistant Trainee 2 (NS = Grade 10: $47,110 Administrative Assistant 1 (Grade 11): $49,841 - $61,076" Thus we have Benefits: list of benefits. Pay: salary ranges. We should create sections: Responsibilities (duties), Qualifications (minimum qualifications), Benefits, Pay. We must not include sections like About the role, Skills, Schedule unless content present. Not present. We need to ensure we don't repeat job title as heading. We need to output only HTML fragment. Let's structure:
Responsibilities
- Answering phones, providing information to callers, taking messages, and transferring calls as needed
- Managing calendars
- Creating and managing paper and electronic filing systems
- Preparing correspondence
- Maintaining inventory of office supplies
- Arranging for office equipment maintenance and service
Qualifications
... (the qualifications text). Could break into paragraphs for each role but keep as prose. Might be long; we can keep as
with line breaks? Probably okay. But we need to preserve all substantive info. The qualifications text includes multiple OR statements. We'll keep as paragraphs. We could split into
for each major block: Administrative Assistant 1 - Minimum Qualifications..., Administrative Assistant Trainee 1..., Administrative Assistant Trainee 2... but that's okay. We'll include the text exactly as given, preserving details. We need to be careful not to include boilerplate like "Candidates from outside or within State Service can apply." That's part of duties description? Actually that appears in duties description paragraph. It's substantive? It's about eligibility; could be part of qualifications? It's more about who can apply. Might be considered part of responsibilities? It's not a duty. Might be considered general info. The instruction: preserve ALL substantive information; do not invent or summarize away detail. So we should keep that sentence somewhere. It appears after "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply." That's part of the introductory paragraph. Could be placed under a section like "About the role" but we are not supposed to create sections without real content. However we could include it in the Responsibilities section as prose before the list. That's okay. Thus Responsibilities section could have a
with that intro, then the
- list.
Similarly, we might need to keep the sentence about "As an Administrative Assistant 1 you are the principal administrative support..." etc. That's part of duties.
Thus Responsibilities
includes: "Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply. As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:" then the list. Now Qualifications section: include all the qualification paragraphs. We need to ensure we don't include the repeated line about "The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics)." That appears multiple times; we should keep it but maybe it's repeated; we should preserve all substantive info, but duplicates can be kept? The instruction: remove duplicated lines. So we should deduplicate duplicated lines. The repeated line appears three times (for AA1, AA Trainee 1, AA Trainee 2). We should include it only once? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." So we should remove duplicated lines. So we need to ensure we don't repeat identical sentences. We'll keep one instance. Similarly, the line about "Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met." appears multiple times; we should deduplicate. Also "Background checks will be required." appears only once. We need to be careful to keep all unique substantive info. Let's extract unique qualification statements. First block: Administrative Assistant 1 - Minimum Qualifications: "Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics)." Second block: Administrative Assistant Trainee 1 - Minimum Qualifications: "Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. OR Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2." Third block: Administrative Assistant Trainee 2 - Minimum Qualifications: "Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office. OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law. OR In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Rochester Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics). To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination." Note: There's a typo: "Administrative Assistant Trainee 1" in first sentence of Trainee 2 block; should be Trainee 2 but we keep as given. We need to deduplicate repeated sentences: - "Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met." appears in each block; we keep once. - "The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service