Administrative Assistant 1 or Administrative Assistant Trainee 1/2 (NY HELPS), Central New York Psychiatric Center, Greene Satellite Unit, P27666

Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.

Responsibilities

• Answering phones, providing information to callers, taking messages, and transferring calls as needed
• Managing calendars
• Creating and managing paper and electronic filing systems
• Preparing correspondence
• Maintaining inventory of office supplies
• Arranging for office equipment maintenance and service

Requirements

Administrative Assistant 1

• Two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
• Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• Candidates from within State Service: one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
• Promotion eligibility: one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

Administrative Assistant Trainee 1

• Six (6) months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
• Candidates from within State Service: reachable on the current Administrative Assistant Trainee 1 eligible list or one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
• Promotion eligibility: one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.

Administrative Assistant Trainee 2

• One (1) year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
• Candidates from within State Service: one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
• Promotion eligibility: one year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).

To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.

Benefits

• NYS medical, dental, & vision insurance
• Access to tuition assistance programs
• Excellent opportunities for advancement & professional growth
• Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
• NYS Retirement programs

Pay

• Administrative Assistant Trainee 1 (Grade 8): $40,391
• Administrative Assistant Trainee 2 (Grade 10): $45,081
• Administrative Assistant 1 (Grade 11): $47,695 - $58,447

Background checks will be required.