Administrative Assistant 1, Full-time, Permanent

Location: Various, NY Category: Classified Job Type: Full-time Posted On: Thu Oct 15 2026 Job Description: The Administrative Assistant 1 will perform office support and clerical work for the Office of Academic Advising. Duties In order to maintain a welcoming environment for prospective students, students, community members, and visiting university staff, the duties of this position include, but are not limited to: Assist with planning, scheduling, session tasks and post-session documentation for the onboarding and enrichment seriesAssist with managing the advising development and resources learnscape channelAssist with scheduling academic advising team and other meetingsAssist with budget tracking, travel, extra service tracking and other financial system needsProvide excellent customer service, including telephone, e-mail or in person inquiriesActively participate in university activities Job Requirements Minimum Qualifications: Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant 1. OR Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Administrative Assistant Trainee 1. OR For Administrative Assistant Trainee 1 or 2: one year of permanent service in a title eligible for transfer under Section 70.1 of Civil Service Law. For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm Non-competitive Minimum Qualifications (ny Helps) Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Work Hours: Monday - Friday - 8:30am - 5:00pm Work Address: 113 West Avenue, Saratoga Springs, NY or 280 Westfall Road, Rochester, NY Additional Information Salary: SG-11 $49,841 Empire State University is an Equal Opportunity Employer. IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE ADA COORDINATOR AT (518) 587-2100, ext. 2240. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (518) 587-2100, ext. 2800. IT CAN ALSO BE VIEWED ON-LINE AT http://www.sunyempire.edu/safety-security