Administrative and Personal Assistant

About the role

The Behavior Doc, a pediatric applied behavior analysis (ABA) provider, is seeking a hybrid administrative assistant and personal assistant to the company CEO. The administrative assistant would physically report to the Culpeper clinic location and perform administrative and building-level tasks, while also providing personal assistant services to the CEO.

Responsibilities

• Answer phones and greet patients
• On-board new clients seeking ABA therapy
• Employee/client scheduling
• Insurance submissions and authorizations
• Daily cleaning and general maintenance of the facility
• Order materials and supplies for the facility
• Run errands (e.g., Walmart, USPS, Starbucks)
• Handle phone calls and meetings on behalf of the CEO
• Schedule meetings and business calls
• Run personal errands (e.g., groceries, dry cleaning, returns)
• Make travel arrangements and reservations
• Optional: pet-sitting for a Boston Terrier puppy

Requirements

• GED or high-school equivalent required; some college preferred
• Must be able to pass a background check
• Reliable transportation and an active driver’s license

Preferred Personal Attributes

• Strong written and spoken language skills
• Professional appearance
• Superior attendance
• Quick learner in a fast-paced environment
• Good follow-through with task completion
• Organized with strong time management

Benefits

• Anthem medical, dental, and vision insurance
• 401(k) with a 4% match
• 3–5 weeks of paid time off
• 9 paid holidays
• $300 annual cell phone stipend

Schedule

• Monday–Thursday: 8:00 AM–5:00 PM
• Friday: 8:00 AM–4:00 PM
• Must be physically present at the Culpeper, VA clinic facility 5 days per week

Equipment

• Dedicated office space
• Office phone
• Apple iMac computer