Administrative and Operations Analyst

Job Description And Duties This is a limited-Term (LT), 12 months position, and may be extended for up to 24 months or may become permanent. The mission of the Occupational Safety & Health Standards Board (Board) is to promote, adopt, and maintain reasonable and enforceable standards that will ensure a safe and healthful workplace for California workers. Governed by a seven-member body appointed by the Governor, the Board ensures California’s workplace regulations are at least as effective as federal standards. The Standards Board also has the responsibility to grant or deny applications for variances from adopted standards and respond to petitions for new or revised standards. The independent board holds monthly meetings throughout California. The Board is the only agency in the state authorized to adopt, amend or repeal occupational safety and health standards or orders. (L.C.142.3) Department Website: https://dir.ca.gov/oshsb/ Working at the Occupational Safety and Health Standards Board (Board) means much more than showing up for a job. You will work on programs that are vital to the health and safety of our community, work force, and the state. We recognize the strength in teamwork. We know that by encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians. Under supervision of the Executive Officer (EO), the Analyst I will perform a wide variety of administrative, operational, and analytical duties for the Occupational Safety and Health Standards Board (Board) including, but not limited to: managing software project tracking platforms; coordinating web content posting and document remediation; submitting service tickets and coordinating with IT to provide services for overseeing tech equipment and track and maintain office supply inventories; executing document retention and digitization schedules; providing remote technical support for board meeting broadcasts; and backing up general administrative functions and front office duties. The incumbent must maintain a routine workload, meet internal and external deadlines, communicate effectively, and maintain professional working relationships. The Analyst I (AI) performs a wide variety of administrative, operational, and analytical duties for the Board. The incumbent serves as the primary administrator for the Board's web presence and internal tracking systems (including JIRA), coordinates document remediation for accessibility compliance, manages comprehensive tracking and inventory systems for technological equipment and general office supplies, and administers office records retention and digitization schedules. Additionally, the incumbent acts as a technical back-up for Board and Advisory Committee meeting streaming broadcasts, assists with procurement and vendor coordination, and provides general administrative support to ensure uninterrupted business operations. If you have not established List Eligibility for the Analyst I classification, please click on the link to the examination bulletin on CalCareers to complete the online assessment. Taking the Analyst I examination and establishing List Eligibility is a separate process from applying for this vacancy. Please be sure to follow all instructions for each process.highly sensitive proposed safety and health regulations, and evaluating and providing recommendations on petitions to revise regulations as well as requests for permanent variances from safety orders. This posting may be used to fill future vacancies in accordance with 2 CCR 249.3 To be considered for this Analyst I job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4774 You will find additional information about the job in the Duty Statement . Working Conditions This position is eligible for hybrid telework under state guidelines for eligible applicants residing in California. This position is located at: 2520 Venture Oaks Way, Suite 350 Sacramento, CA 95833 Hybrid telework options are available and will be considered. This position is located in the Sacramento Occupational Safety and Health Standards Board office. This location offers easy freeway access, a variety of restaurants and shops nearby, and free parking! This is a Full-Time position with the Board, located in a temperature controlled office environment with artificial lighting in a commercial office building. Incumbent will work at a desk, and is required to work extensively on computers as necessary for the drafting of letters, reports and other documents, and for research, email communication, file review, training and other purposes. Incumbent is expected to handle his/her own word processing. This is a full-time, limited term (12 months but may be extended up to 24 months or may become permanent). This position is Monday through Friday, position, however, Incumbent is expected to work all hours as necessary to accomplish his/her assignments, and although will generally average a 40-hour week, longer work hours may occasionally be required. Special Requirements Directions for Statement of Qualifications: The Statement of Qualifications (SOQ) must be double-spaced and not exceed two (2) pages. Use Arial font, size 12. Describe your background, education, or administrative experience that demonstrates your organization skills, attention to detail, and ability to learn new software or technical tasks quickly. In your response, explain how you prioritize competing assignments, manage routine workloads to meet deadlines, and communicate effectively with team members or the public. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 11/11/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Industrial Relations Cert Mailing Address Sacramento Attn: Human Resources/Certs Unit 1416 9th Street, 13th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Industrial Relations Cert Drop Off Address Sacramento Human Resources/Certs Unit 1416 9th Street, 13th Floor Sacramento , CA 95814 08:00 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.Resume is required and must be included.Statement of Qualifications - Please see Special requirements section of the posting for instructions on the Statement of Qualifications. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.