Administrative Analyst

Bargaining Unit: Local 21 - Non-Supervisory Management

About the role

Contra Costa County is offering an excellent employment opportunity for qualified individuals interested in the Administrative Analyst position. There are vacancies located in various departments throughout the County, including: Auditor-Controller, Conservation and Development, DoIT, EHSD, Fire District, Health Services, Human Resources, Library, Public Defender, Public Works, Office of the Sheriff, and Treasurer-Tax Collector.

Administrative Analysts work under close supervision and receive instructions on the priority of projects, the nature and purpose of studies, and work methods and techniques required to complete assignments. Study findings and recommendations are carefully reviewed.

The current recruitment is to fill one (1) vacancy in the Employment & Human Services Department, though the eligible list established from this recruitment may be used to fill future vacancies throughout Contra Costa County as they arise.

About the Employment and Human Services Department

Contra Costa County’s Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity.

What we're looking for

• Organized: You will be managing concurrent projects with various internal and external cross-functional workgroups
• Analytical: You will be solving organizational problems that require innovative solutions
• Adaptable: You will need to adapt easily to varied and changing priorities
• Honest: You should demonstrate professional and ethical behavior in all situations
• A Team Player: You should be able to demonstrate cooperation and teamwork with your colleagues
• Concise: You should have strong oral and written communication skills

Responsibilities

• Gathering, tabulating, and analyzing data
• Writing reports, drafting policies, procedures, bulletins, and manuals
• Analyzing, evaluating, and submitting recommendations on organizational needs including programs, finance, personnel, facilities, and equipment requirements
• Entering data, tracking, analyzing, and making recommendations based on data
• Interpreting legislation and making recommendations on policies
• Preparing, writing, and organizing reports for public consumption
• Managing contract and grant administrative duties

What you might love

• You will have the ability to serve your community through public service
• You will have the opportunity to work in a collaborative team environment

Challenges you might face

• Legislation and regulations change often so processes and procedures need to be frequently updated
• Teamwork expectations require supporting the work of others

Skills

• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Fact-Finding: Obtaining facts and data pertaining to an issue or question
• Mathematical Facility: Performing computations and solving mathematical problems
• Reading Comprehension: Understanding and using written information
• Using Technology: Working with electronic hardware and software applications
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Self-Management: Showing personal organization, self-discipline, and dependability
• Writing: Communicating effectively in writing
• Oral Communication: Engaging effectively in dialogue
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Professional Impact: Presenting self as a positive representative of the organization
• Managing Performance: Ensuring superior individual and group performance

Qualifications

Education: Possession of a baccalaureate degree from an accredited college or university with a major in business administration or public administration, or a closely related field.

Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit or four and one-half quarter unit course transferable to accredited four year college or university in each of the following areas: (1) English composition; (2) business or public administration, political science or government; (3) mathematics or statistics; and (4) psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the baccalaureate degree.

Substitution for Academic Major: One (1) year full time or its equivalent experience in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports and recommendations, or possession of a Master's degree in business or public administration of a closely related field from an accredited college or university may be substituted for the required academic major.