Administrative Operations Analyst

About Us

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation, and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It is located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Samueli School of Engineering educates more than 4,600 students (3,728 undergraduates and 961 graduates) with an integrative approach that blends fundamentals, research, and hands-on experience. The School's faculty members are leaders in their disciplines, achieving worldwide recognition for their research and dedicated teaching. The School includes six academic departments and pursues research that is timely, socially responsible, and cutting-edge, working in partnership with industry, state, and federal agencies. Current research thrusts include Communications and Information Technology, Energy and Sustainability, Human Health, and Advanced Manufacturing and Materials.

The Department of Electrical Engineering and Computer Science (EECS) is one of six academic departments in the Samueli School of Engineering. With 40 faculty, approximately 1,136 undergraduates, and 321 graduate students, EECS is home to nearly one-third of the engineering student body and has internationally renowned faculty. The department is committed to an integrated view of electrical engineering, ranging from microscopic devices to architectures, communications, and software design.

About the Role

Under the supervision of the Department Chair and Chief Administrative Officer (CAO), the Administrative Operations Analyst (AOA) independently conducts responsible and complex administrative analysis and supports a wide range of assignments for the department. The AOA serves as high-level executive support to the Chair, coordinating administrative tasks including complex calendaring, scheduling, and special projects. Responsibilities encompass internal and external communications with students, staff, faculty, advisors, and others using a variety of platforms.

This position supports the CAO and department administration with operational analysis, planning, and coordination of general department operations, including space and equipment management, procurement, reimbursement needs, key management, and office logistics. The AOA assists with accreditation requirements, such as course materials collection, meeting attendance, and related communications. Additional duties include resource management, confidential administrative assignments, project support, student activities coordination, quarterly faculty advising sessions, event coordination, and financial/budgetary planning and analysis.

Requirements

• Ability to use sound judgment in responding to issues and concerns.
• Strong communication and interpersonal skills to interact effectively with a diverse population at all levels of the organization, both verbally and in writing.
• Solid organizational skills and ability to multi-task within demanding timeframes.
• Demonstrated strong attention to detail in administrative work (e.g., event logistics, written communications, department finances).
• Skill and ability to provide quality customer service to a wide range of internal and external stakeholders through timely communication and support.
• Ability to analyze issues, situations, and workload to assess and execute appropriate actions.
• Ability to maintain confidentiality of records and information, exercising discretion in handling sensitive matters.
• Ability to work independently, follow through on assignments with minimal direction, and take initiative as necessary.
• Ability to collaborate in a team environment in support of the goals and mission of the Department, School, and Campus.
• Demonstrated experience (or ability to be quickly trained) with common organization-specific and other computer applications, including email, Google Suite (Drive, Docs, Sheets, Forms, Sites), Zoom, DocuSign, Microsoft Office (Outlook, Excel, Word, SharePoint), Adobe Acrobat, and UC/UCI-specific applications.
• Familiarity with University, School, and Department administrative organization, policies, procedures, and practices, and the ability to apply them appropriately.
• Ability to understand and analyze complex financial budgets and retrieve data from University financial systems.
• Working knowledge of budgets and accounting; experience using Kuali Financial System (KFS), UCPath, ZotPortal, and other University systems.
• Knowledge of UCI campus resources for students, faculty, and staff, including the Office of the Ombuds, Human Resources, Counseling Center, Career Pathways, Disability Services Center, etc.
• Bachelor’s degree in a related area and/or equivalent experience/training.

Preferred Qualifications

• Working knowledge of student academic hiring practices and procedures.
• 3-5 years of administrative experience supporting an academic department.

Benefits

In addition to the salary range listed below, we offer a wealth of benefits, including medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks.

Pay

The expected pay range for this recruitment is $32.74–$35.81 per hour.

Conditions of Employment

• Background check and Live Scan.
• Employment misconduct disclosure requirement.
• Legal right to work in the United States.
• Compliance with UCI vaccination policies.
• Adherence to smoking, tobacco, and drug-free environment policies.
• Additional conditions may apply, including California Child Abuse and Neglect Reporting Act compliance, E-Verify, and pre-placement health evaluation.