Administrative Operations Analyst

About the role

The Administrative Operations Analyst will contribute to the budgeting, monitoring, and forecasting for all School of Medicine departments in the Administrative Research Operations. The position involves managing and coordinating financial transactions, preparing budgets, and supporting the grants management team.

Responsibilities

• Manage and monitor annual operating budgets for a group of SOM departments representing $4-6M in annual operating expenses.
• Prepare monthly expense projection/forecast models for departments.
• Develop expertise in the operations of departments and coordinate coverage in the temporary loss of ARO staffing.
• Review financial portfolios (operating accounts, endowments, faculty startup/retention packages) across assigned School of Medicine departments and identify trends and variances.
• Maintain database records and ensure efficient design to track joint research investments with affiliate hospitals and departmental or SOM financial commitments to assist with budgeting and forecasting.
• Create Administrative Research Operations dashboards through extraction, interpretation, and analysis of data from internal systems (FIN, Tableau, PBCS).
• Authorize operating/endowment/discretionary transactions and financial activity of assigned departments, including salary and non-salary charges.
• Review and coordinate affiliate hospital pay changes between CWRU and UH for dually employed faculty for accuracy.
• Create invoices for quarterly billings to external affiliated hospitals for operating cross-charges and ensure that they contain complete and accurate information for joint research investments (JLSC), salary crossbills, etc.
• Assist grants management team with accurately and consistently preparing annual Research & Training budgets for all Administrative Research Operations departments through review and analysis of departmental R&T data extracted from various internal systems.

Requirements

• 2 or more years of progressive experience in a related field required; experience in an academic and/or medical center environment preferred; experience with fund accounting desired; project management experience preferred.
• Bachelor's degree in accounting, finance, business or related field required.
• Knowledge of financial management, analysis, budgeting, and reporting skills.
• Effective communicator.
• Excellent organizational skills.
• Detail oriented.
• High degree of professionalism and discretion.
• Prior proven solid decision-making skills.
• Sound analytical reasoning.
• Self-starter.
• Customer service oriented.
• Working knowledge of Microsoft Office programs with advanced skills in Excel.
• Familiarity with ERP system value flows (Peoplesoft) including queries is a plus.
• Knowledge and familiarity of database design and prior experiences with SQL coding is preferred.
• Willingness to learn and work with artificial intelligence (AI) tools and technologies.

Qualifications

• Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
• Able to meet consistent attendance.
• Able to interact with colleagues, supervisors, and customers face to face.

Skills

• Knowledge of financial management, analysis, budgeting, and reporting skills.
• Effective communicator.
• Excellent organizational skills.
• Detail oriented.
• High degree of professionalism and discretion.
• Prior proven solid decision-making skills.
• Sound analytical reasoning.
• Self-starter.
• Customer service oriented.
• Working knowledge of Microsoft Office programs with advanced skills in Excel.
• Familiarity with ERP system value flows (Peoplesoft) including queries is a plus.
• Knowledge and familiarity of database design and prior experiences with SQL coding is preferred.
• Willingness to learn and work with artificial intelligence (AI) tools and technologies.

Benefits

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Pay

The salary range is between $49,257 and $62,311, depending on qualifications, experience, department budgets, and industry data.

Schedule

This position is eligible for a hybrid work arrangement up to two remote days per week at the discretion of the department.