Administrative and Operations Analyst

Seeking an Administrative Operations Analyst at a tech startup that thrives in a fast-paced environment. They handle daily office operations, support a growing team, and help build a vibrant company culture. They are tech-savvy, adaptable, and ready to take on new challenges as the company scales.

About the role

Keep the office agile, organized, and running at high speed. This hybrid role is based in Houston, Texas, and reports to the Chief Operating Officer while working closely with the CFO and HR Manager.

Responsibilities

• Maintain office supplies and team lunch setups.
• Manage changing calendars and coordinate fast-paced team meetings.
• Work with the COO and Engineering team on procurement and vendor relations.
• Track team expenses, manage receipts, and schedule vendor payments in the banking system.
• Reconcile corporate credit cards and assist with basic monthly bookkeeping.
• Help onboard new hires and set up their workstations.
• Handle incoming digital communication, mail, and packages.
• Organize company data and digital files across cloud platforms.
• Assist with booking team travel and planning company events.

Requirements

• 2-3 years of experience with small or mid-sized organizations preferred.
• Fluent in modern tools like Slack and Google Workspace.
• Experience with modern expense software and basic math principles.
• High adaptability to handle sudden shifts in priorities.
• Strong written communication with a friendly, casual professional tone.
• Proactive problem solver who doesn’t wait for instructions.
• Ability to handle sensitive data like payroll info or investor decks.

Growth & Career Path

• Mentorship: Work directly with company leadership.
• Skill Building: Gain hands-on experience in operations, administration, and finance.
• Promotion Potential: Opportunity to transition into Operations Management as the startup grows.

Pay

$50,000 - $65,000 per year

Benefits

• Full medical insurance coverage.
• 401(k) plan with company matching.
• Health Savings Account (HSA).
• Flexible hybrid work schedule.
• Paid parental leave.
• Paid time off.
• Professional development assistance.

Schedule

Hybrid (mix of remote and in-office in Missouri City, TX 77489).