Administrative and IT Staff

About the Role

The Legal Process Clerk performs detailed clerical work involving the processing of legal actions under direct supervision. This role involves routine procedures and duties carried out under closer supervision than the Senior Legal Processing Clerk.

Responsibilities

• Reviews, processes, routes, and files records such as marriage licenses and fictitious name statements.
• Retrieves legal documents such as court orders using various filing systems.
• Responds to in-person and telephone inquiries from the public, attorneys, litigants, witnesses, victims, police, and other law enforcement agencies.
• Checks files and computer records to locate requested information; provides information regarding court and office procedures.
• Operates computer terminals to perform record researches and data entry functions.
• Types forms, memoranda, correspondence, and notices; assembles legal papers and case files.
• Files motions and other legal papers in Superior and Municipal Courts.
• Makes entries in the Register of actions; maintains registers of cases bound over to Superior Court.
• Tallies and records dispositions of cases.
• Distributes mail and delivers legal papers to courtrooms.
• Obtains records of prior convictions and imprisonment of felons by contacting criminal justice agencies.
• Reviews and routes motions to expunge and to seal and destroy records.
• Examines legal documents to determine acceptability for recording or filing; assesses and collects fees and taxes.
• Answers questions pertaining to regulation requirements of documents; complies with departmental customer service policies.
• Some positions may require considerable public contact.

Requirements

• One (1) year (equivalent of 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes, and/or regulations in a legal, governmental, real estate, or financial services environment.
• Knowledge of state and local codes, statutes, ordinances, legal terminology, and technical knowledge.
• Ability to perform clerical sorting, filing, coding, and indexing documents, records, and correspondence using alpha, chronological, and numerical filing systems.
• Ability to record and transfer information to and from forms, records, and databases.
• Ability to read and comprehend legal terminology; input and retrieve data.
• Ability to communicate clearly and effectively and interact courteously with other staff and the general public.
• Typing skill of 25 net words per minute.

All City and County of San Francisco employees are designated Disaster Service Workers and must complete required training and return to work as ordered in the event of an emergency.