Administrative and Front Desk Assistant

About the role

Hedgeye Risk Management (“Hedgeye”) is seeking an Administrative and Front Desk Assistant to join their team. This dual-role position is essential to the smooth operation of Hedgeye’s corporate headquarters' front office and to providing seamless administrative support to the Legal and Compliance Department and corporate governance functions, across Hedgeye and its affiliates.

Responsibilities

• Maintain and organize sensitive and confidential electronic files
• Prepare, proofread, and format internal/external documents and reports
• Auxiliary document management including contracts, compliance reports, filings, and audits
• Support onboarding/offboarding compliance tasks (e.g., training coordination, collecting disclosures, certifications)
• Track completion of employee compliance activities and follow up as needed
• Manage cartoon license requests for media operations
• Auxiliary support for audits, regulatory exams, and due diligence requests
• Record meeting notes, coordinate scheduling, and help with tracking projects
• Provide direct administrative support to the General Counsel/Chief Compliance Officer and Chief Investment Officer
• Greet and assist guests, maintaining a welcoming and professional environment
• Monitor office security and manage guest access
• Answer and direct incoming calls
• Handle inventory and supply management: order, receive, stock, and distribute
• Cooker couriers, mail, and delivery services
• Coordinate any food service, and pantry/kitchen supply upkeep
• Maintain conference rooms and common areas to ensure presentability
• Report and help resolve office maintenance issues in coordination with Office Manager
• Assist with in-house meetings and occasional offsite events
• Provide backup support to other administrative staff as needed

Requirements

• Associate’s degree required; Bachelor’s degree preferred
• 2+ years of experience in administrative or office operations
• Previous support of senior executives preferred
• Experience in legal, compliance, financial services, or investment-related environments is a plus

Qualifications

• Exceptional organizational skills with strong attention to detail
• Clear, professional communication—both written and verbal
• Discretion and sound judgment in handling confidential matters
• Service-oriented mindset with a proactive approach
• Proactive, genuinely curious and eager to learn
• Experience with workflow, project management and generative AI tools a plus

Skills

• Proficiency in Microsoft Office 365 (Outlook, Word, Excel)

Benefits

• Annual Salary: $55,000 - $65,000
• Bonus: This position is eligible for a discretionary bonus
• Benefits: Comprehensive package including health, dental and vision insurance
• Retail: 401K plan with Roth options
• PTO: Flexible Time Off and Summer half-day Fridays
• Professional Development: Industry training and support for certification

Pay

Annual Salary: $55,000 - $65,000

Schedule

Weekly in-person schedule is Monday to Friday with a 7:30 AM start time