Administrative and Events Coordinator

Responsibilities

• Provide administrative support to the department and serve as primary point of contact for all department events
• Plan and coordinate logistics for 25 or more events annually, ranging from small catered lunches to conferences and week-long workshops
• Arrange travel and prepare detailed itineraries for faculty and visitors
• In collaboration with the department manager, develop and implement an annual communications plan—including web updates, social media, and print publications
• Manage the German Department’s Drupal CMS website by creating, organizing and publishing content in accordance with established practices
• Oversee all aspects of annual summer workshops, including planning and implementation, and provide administrative and programmatic support for study abroad initiatives
• Prepare purchase orders and honoraria for payment, and reconcile related expenses in Prime and Concur

Requirements

• Qualifications
• Bachelor’s degree or equivalent education and experience
• Advanced proficiency with Drupal, Mailchimp, and Canvas
• Advanced skills in Microsoft Office, including word processing, spreadsheets, slide presentations, and forms
• Expertise with Zoom, including scheduling and configuring virtual meetings or webinars
• Excellent writing skills appropriate for an academic environment
• Strong attention to detail and ability to meet deadlines
• Demonstrated problem-solving skills and the ability to work independently, take initiative, interpret manuals and directions, learn new platforms, locate resources, and ask questions as needed

Qualifications

• Preferred Qualifications
• Experience managing and maintaining Drupal CMS, including content administration, site structure, and user permissions
• Advanced knowledge of Microsoft Outlook calendar and email functions
• Prior experience working in a higher education or nonprofit environment
• Experience with University systems, including EMS, Prime, Concur and SharePoint
• Familiarity with the German language

Benefits

• The University offers a comprehensive benefit program to eligible employees.