Administrative Accounting Coordinator

Key Responsibilities

• Receive, review, and process vendor invoices for accuracy and completeness.
• Perform three-way matching of purchase orders, receiving documents, and invoices when applicable.
• Cook with vendors and internal departments to resolve invoice discrepancies and payment inquiries.
• Maintain organized electronic and paper filing systems for invoices, purchase orders, and accounting records.
• Enter invoice and vendor information into the accounting/ERP system.
• Support the Accounts Payable process by preparing documentation and maintaining payment records.
• Aid with data entry, document preparation, filing, and general administrative tasks.
• Answer phones, respond to emails, and provide administrative support to the accounting and operations teams.
• Schedule meetings, manage office correspondence, and assist with special projects as needed.
• Ensure records are accurate, organized, and maintained in accordance with company procedures.

Qualifications

• 1+ years of administrative, accounting, accounts payable, or office support experience.
• Experience processing invoices or supporting accounts payable functions preferred.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Experience with accounting or ERP software is a plus.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks and work independently in a fast-paced environment.
• Associate degree or equivalent work experience preferred.