Administration Officer

Purpose and Mission

Under the direct supervision of the HR Business Partner – Corporate Functions, the Office Administrator provides high-level administrative and operational support to senior leaders, managers, and employees. This role combines traditional office administration with executive-level support, ensuring seamless day-to-day operations, effective communication, and a professional office environment. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities with discretion and efficiency.

Key Activities and Responsibilities

• Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
• Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
• Prepare and format executive-level presentations, reports, and correspondence.
• Ensure smooth daily office operations and coordinate administrative activities.
• Plan and execute on-site and off-site meetings and events.
• Manage office supplies, vendors, and procurement processes.
• Cook up shipping, receiving, and distribution.
• Maintain organized records, contact lists, and directories.
• Draft and distribute emails, memos, and communications.
• Act as a point of contact for employees, clients, and visitors.
• Aid in preparing reports and presentations.
• Support special projects and process improvement initiatives.
• Support employee engagement activities and office events.

Skills

• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and problem-solving ability
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively
• Familiarity with office systems and administrative best practices
• Proactive anticipation of executive needs
• Strong stakeholder management skills
• High level of professionalism and judgment
• Experience supporting leadership meetings and strategic events

Previous Experience

• 5+ years of experience in administrative or executive assistant roles
• Experience supporting senior leaders or executives

Qualifications and Education

• Associate degree required; Bachelor’s degree preferred

And

We're looking for individuals who are not afraid to take risks and explore new ideas. If you are passionate about personal growth and bringing your authentic self to work, we want you on our team!

About Bekaert

At Bekaert, we celebrate diversity and are committed to creating an inclusive work environment. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. To learn more about us and our exciting career opportunities, visit Bekaert Careers.