Administration Officer

Department

• Alfred Pathology Service (APS)
• 5 units: Anatomical Pathology, Clinical Biochemistry, Haematology, Microbiology and Human Molecular Pathology
• Core laboratory at The Alfred and a small local laboratory at Sandringham hospital
• Several collection centres responsible for specimen collection of about 50% of samples
• Partnership with Monash Health to deliver a Shared Pathology Service

Position Summary

To provide confidential telephone/switchboard and reception services, sort and despatch test reports, text entry, scanning in documentation, patient reports (ECG), filing, photocopying and other duties associated with the general administrative support of the Alfred Pathology Service.

Receive visitors and patients at CSP and outpatient specimen collection counters.

Book outpatient pathology appointments in the scheduling software.

Archive database management – slip storage, organisation and management

Print labels for various departments and request pads for various hospital units etc.

Sort and deliver departmental mail (internal and outbound reports).

Register and process patient requests in CSP.

Qualifications and Experience Required

• Essential: Successful completion of VCE schooling
• Desirable: Experience in clerical, receptionist or switchboard skills or equivalent
• Experience with iPM and Cerner applications
• Appropriate diploma related to health administration
• Understanding of medical terminology

Staff Benefits

• Generous salary packaging and novated leasing are available through Maxxia
• Onsite child care services, a payroll deductible expense
• Onsite staff gym, a payroll deductible expense
• Access to health and wellbeing incentives

Contact Information

For enquiries, please contact Jessica Irvine (Administration Supervisor) at [email protected]

Application Details

Applications close at 11pm AEST Friday, 10 July 2026

Equal Opportunity

We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.

Vaccination Requirement

In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.