Admin Support Manager (ASM) - Lahore/Kasur

Description

The Area Manager oversees 40 to 60 schools, supported by various teams. The regional HR team handles staff recruitment, while the Accounts team assists with financial management.

Culture

Consistently demonstrate TCF’s values and behaviors through actions and interactions with stakeholders, fostering a culture of growth mindset and collaboration across all levels.

Inventory Management

• Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.
• Conduct regular inventory audits and counts to prevent overstocking and stockouts.
• Forecast demand accurately and ensure timely, need-based distribution of materials to schools.

Fleet & Logistics Management

• Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.
• Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.
• Audit and track fuel consumption meticulously, and ensure timely reporting of road accidents with appropriate documentation.
• Develop and implement effective utilization plans for vehicle repair and maintenance (VRM) services, and coordinate disposal of old vehicles.
• Plan and budget transport logistics for TCT/PQI visits, FB/QAT exams, and other Head Office-organized programs.
• Support logistical and event management for TCF School Awards, Rahbar Program, Summer Camps, and other Head Office-organized programs.

Repair & Maintenance

• Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).
• Prepare cost estimates for annual budget for minor R&M activities at schools, in coordination with Engg ACMs.
• Identify and shortlist suitable vendors for R&M tasks, and supervise ongoing work to ensure quality standards are met.
• Coordinate vendor payment processing and maintain accurate records of related expenses.
• Ensure timely closure of financial advances and compliance with reporting protocols.
• Collaborate with the Engineering department for major R&M activities, and coordinate with the Zonal Fleet Administrator.

Network Expansion

• Identify potential school sites through personal research and references.
• Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).
• Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.
• Support the site finalization process by preparing and submitting relevant documentation for internal and external approvals.
• Coordinate and manage paperwork related to land acquisition, including documentation required by Donor Services and government departments.
• Assist the Engineering team in conducting surveys and soil testing for approved school sites.
• Monitor construction progress, address site-level issues, and provide timely updates to contractors and the Engineering team.

Relationship Management

• Coordinate and accompany donors during school visits, ensuring a smooth experience.
• Share visit reports and key observations with the Regional Manager (RM) and the DJS Team.
• Foster strong relationships with the local community and build trust and support for the school.
• Support local development projects and proactively identify and mitigate potential conflicts.
• Engage with local government officials to build goodwill and secure support for school safety, resources, and awareness campaigns.

Required Skills

• Ability to perform and oversee vehicle repair and maintenance processes effectively.
• Analytical skills.
• Technical skills and expertise in Land surveying techniques.
• Organizational skills.
• Communication & problem-solving skills.
• Networking skills & vendor management.
• Crisis management.

Education & Experience

• Bachelor’s or Master’s degree.
• At least 12 years of relevant experience.
• Retired Lt Col or equivalent rank from Air Force/Navy.