Admin Specialist I (HR)- Edgecombe YDC

About Us

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.

About the Role

We are looking for candidates who have a passion for helping court-involved youth. The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating, and treating youth in order to strengthen families and increase public safety. The Administrative Specialist position is located at Edgecombe YDC in Rocky Mount, NC.

Responsibilities

• Maintains a filing system that includes employee personnel files, timesheets, and monthly reports.
• Serves as the facility Time Administrator, Workers Comp/FMLA Administrator.
• Handles hiring process for facility and communicates with JJ HR and CHR.
• Processes HR actions such as LOA requests, separations, pay actions.
• Serves as point of contact for worker's compensation claims including completing and submitting claims to Workers Compensation third party administrator and ensures that the incidents are documented on the OSHA log/summary.
• Composes written correspondences, answers telephones, takes and delivers messages, and processes incoming and outgoing mail and parcel packages and deliveries.
• Performs miscellaneous administrative duties assigned by the Director and Business Officer and serves as backup for the administrative reception desk as the initial point of contact for all visitors and staff.
• Serves as the back up for the facility Business Officer with duties that include:
  • Motor fleet management of on-site vehicles
  • Processing invoices
  • Entering and receiving E-Procurement requisitions
  • Obtaining e-quotes for goods and services
  • Monitoring updates in NCFS
  • Assisting with p-card purchases reconciliation

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Skills

Preference may be given to applicants who demonstrate:

• Human Resources experience in a "generalist" type role with knowledge of a variety of HR areas.
• Human Resource experience serving a team with 20 or more employees.
• Demonstrated experience entering employee's time using HR time management systems.
• Experience with North Carolina State HRIS systems.

Benefits

• Paid vacation
• Paid sick leave
• Paid holidays
• Retirement benefits
• Health insurance
• Eligibility for the Public Service Loan Forgiveness Program

Pay

Salary range: $37,782 - $55,000

Schedule

Full-time position (40 hours per week), Monday-Friday, 8am-5pm.