HR Specialist (Administrative Officer I)

Nature of Work

This position provides administrative and professional assistance to the Assistant Administrative Section Chief, Administrative Section Chief, Administrative Assistant, and other team members in the District 5 Administrative section (Human Resources, Training and Performance Excellence sections).

The incumbent is responsible for applying a variety of personnel policies and procedures to accomplish their daily work and managing the employee record and filing systems.

• Aid hiring managers with preparing selection plans for District and shop vacancies.
• Obtain required signatures from District Engineer and Equal Opportunity Officer and forward selection plans to recruitment and Examination Section for approval.
• Print TSHRS and DBAM job announcements, post on District bulletin board, place copy of announcement in appropriate file and forward announcement to District 5 employees via e-mail.
• Review and contact candidates on eligible list using various systems.
• Work with panels on setting interview dates, set up interview times.
• Set up PPP appointments and manage background investigation paperwork and pre/post-employment documentation.
• Receive interview summary from hiring manager, review for errors/omissions, obtain required signatures and submit to R&E for review and approval and submit cleared eligible list.
• Notify hiring manager when an offer can be made and provide pertinent offer information to include salary, potential start date and any script that must be used to make an offer.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One (1) year experience in administrative or professional work.
• Selective Qualification: One (1) year of the required experience must have involved experience applying personnel policies and procedures in one or more of the following areas: recruitment practices, retirement and health benefits, payroll and/or timekeeping.

Additional Information

To apply: All applicants must submit an application online at www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application. Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience in your application. This includes, but is not limited to, full or part-time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for. If you have held more than one (1) position at the same employer, you must list each position that you held, the length of time that you held each position, and the corresponding duties.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ( www.naces.org ) or World Education Services: International Credential Evaluation ( www.wes.org/ ).

The incumbent in this position will not be a member of a covered bargaining unit.

We are an equal opportunity employer. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.