Admin Specialist I - Cabarrus YDC

About the role

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. The agency includes divisions such as Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. This position supports the Division of Juvenile Justice and Delinquency Prevention, which works to reduce and prevent juvenile delinquency by intervening, educating, and treating youth to strengthen families and increase public safety. The role is located at Cabarrus YDC in Concord, NC and is responsible for specialized fiscal and procurement processes for the facility. The State of North Carolina offers a work/life balance, team‑oriented culture, opportunities for advancement, and interesting work.

Responsibilities

• Processes, codes, verifies, and prepares invoices for payment.
• Reviews invoices and supporting documentation for completeness and accuracy.
• Processes E‑Procurement requisitions, purchase orders, and goods and services transactions.
• Maintains Accounts Payable, purchasing, Local Purchase Agreement, and related fiscal records.
• Obtains quotes and bids in accordance with established purchasing procedures.
• Performs day‑to‑day P‑Card administration and reconciliation.
• Reviews receipts and supporting documentation and identifies discrepancies.
• Researches and resolves routine fiscal discrepancies and communicates issues requiring additional review.
• Assists WEX reconciliation for Division‑owned vehicles and maintains supporting documentation.
• Assists with monthly financial reconciliation and tracking expenditures and available balances.
• Provides fiscal information and documentation to the Business Officer for review, approval, and resolution of complex matters.
• Processes routine purchasing transactions in accordance with established procedures.
• Communicates with vendors regarding invoices, purchase orders, services, and routine fiscal matters.
• Maintains vendor documentation and related records.
• Assists with routine contract administration and monitoring.
• Follows up on outstanding invoices, purchase orders, services, and other fiscal matters.
• Provides documentation needed for contract monitoring and payment review.
• Escalates unusual, complex, or sensitive purchasing and vendor matters to the Business Officer.
• Maintains organized and accurate fiscal records in accordance with established retention requirements.
• Assists with collection, organization, verification, and maintenance of financial information.
• Prepares fiscal documentation and reports as requested.
• Assists with audit, review, and financial information requests.
• Researches financial information and provides supporting documentation to facility management.
• Maintains confidentiality of financial, personnel, youth, and other sensitive information.
• Provides backup for other admin positions within the facility when needed.

Requirements

Minimum Education and Experience: High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental Questions are a required part of the application; answers must reference education or work experience listed on the application.

Qualifications

NC08 Salary Range: $39,244‑$68,679. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Skills

• Demonstrated experience with E‑Procurement system
• Demonstrated experience paying and/or reconciliation of bills for a large organization
• Demonstrated experience maintaining spreadsheets with Excel to track data
• Demonstrated experience with Microsoft Word, Excel, PowerPoint, and/or Outlook
• Demonstrated experience with NC Financial System (NFCS/NCAS)

Benefits

State benefits including paid vacation, paid sick leave, paid holidays, retirement, and health insurance (full‑time, 40 hours per week).

Schedule

Full‑time position, Monday‑Friday, 8 am‑5 pm.