Administrative Coordinator

Long-term contract position supporting daily operations in a home health environment in Hudson, Wisconsin.

About the role

This position is ideal for someone who can manage competing priorities, communicate professionally with callers and staff, and keep schedules organized in a fast-paced setting. The role requires strong attention to detail, a service-focused approach, and the ability to maintain accurate administrative records while supporting a smooth office workflow.

Responsibilities

• Manage incoming calls with professionalism, direct inquiries appropriately, and provide helpful support to patients, staff, and external contacts.
• Coordinate calendars, appointments, and meetings to ensure timely scheduling and efficient use of team availability.
• Support administrative operations by preparing documents, maintaining organized records, and handling routine office tasks accurately.
• Assist with scheduling activities related to home health services, helping align appointments and staff availability with operational needs.
• Monitor and update application-related information and administrative data to maintain accuracy and completeness.
• Use Microsoft Excel and other office tools to track information, generate basic reports, and support day-to-day coordination activities.
• Respond to questions and service requests in a courteous manner that promotes a positive experience and high customer satisfaction.
• Collaborate with internal team members to keep workflows organized, address scheduling conflicts, and support ongoing administrative priorities.

Requirements

• Previous experience in administrative support, coordination, or office operations.
• Background working in home health, healthcare support, or a related service environment is preferred.
• Demonstrated ability to handle inbound calls while maintaining professionalism and accuracy.
• Strong calendar management and scheduling skills with the ability to balance multiple priorities.
• Proficiency in Microsoft Excel and comfort working with administrative or application management tools.
• Excellent written and verbal communication skills with a strong customer service mindset.
• High level of organization, attention to detail, and ability to work independently in a fast-paced setting.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.