Admin Coord Front Desk & Stats (#019011) Training, Columbia (RICHLAND)

Responsibilities

• Serves as an administrative coordinator for the Division of Training under limited supervision, performs various duties to include telephone communication and reception duties.
• Performs a multitude of administrative tasks for new hire, agency orientation and basic classes which may include over 200 students at one time.
• Creates and maintains student training files (hard as well as virtual) for all SCDC new hires state-wide.
• Monitors student progress to ensure all tests are successfully completed.
• Compile, tabulate and analyze student academic performance test data.
• Track and perform follow-up on students until certification is obtained.
• This position requires extensive use of Microsoft Word, Excel, mainframe, testing software, and SCEIS.
• Responsible for ensuring all required documentation has been obtained prior to students entering/completing basic training.
• Responsible for contacting institution/divisions for those who have not submitted the required documentation.
• Scans all student documentation into virtual files.
• Assists with the compilation of training rosters.
• Orchestrates most administrative requirements for c/o basic training graduation, compiles programs, ensures officer badges are ordered, compiles visitors list, prints certificates, progress reports, and oaths for graduate packages.
• Verifies NCIC checks prior to basic graduation.
• Uses two-way radio communication and P.A. system.
• Acts as primary scribe during activation of emergencies (ICSC).

Requirements

• State of South Carolina Minimum Requirements: A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• SCDC Minimum Requirements: A high school diploma and five (5) years of progressively responsible clerical, secretarial or administrative experience, including three (3) years of experience with the use of a personal computer, and Microsoft office programs (i.e. Excel, Word, PowerPoint, Forms and Outlook).
• Must successfully complete four (4) week SCDC Basic Training upon hire.

Skills

• Microsoft Word
• Microsoft Excel
• Mainframe systems
• Testing software
• SCEIS
• Two-way radio communication
• Public address (P.A.) system

Benefits

• Health and dental insurance
• Retirement and savings plan options
• Paid vacation and sick leave
• Work-life balance programs such as telecommuting and flexible work schedules (available to employees of some state agencies)
• Insurance benefits: health insurance includes prescription coverage and wellness benefits; dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses
• Retirement benefits: defined benefit and defined contribution plans; eligibility to participate in the South Carolina Deferred Compensation Program (voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options)
• Workplace benefits: tuition assistance; holiday, annual and sick leave; discounts on purchases, travel and more
• Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.