Admin Coord Front Desk & Stats (#019011) Training, Columbia (RICHLAND)

Responsibilities

• Serves as an administrative coordinator for the Division of Training under limited supervision, performs various duties to include telephone communication and reception duties.
• Performs a multitude of administrative tasks for new hire, agency orientation and basic classes which may include over 200 students at one time.
• Creates and maintains student training files (hard as well as virtual) for all SCDC new hires state-wide.
• Monitors student progress to ensure all tests are successfully completed.
• Compile, tabulate and analyze student academic performance test data.
• Track and perform follow-up on students until certification is obtained.
• This position requires extensive use of Microsoft Word, Excel, mainframe, testing software, and SCEIS.
• Responsible for ensuring all required documentation has been obtained prior to students entering/completing basic training.
• Responsible for contacting institution/divisions for those who have not submitted the required documentation.
• Scans all student documentation into virtual files.
• Assists with the compilation of training rosters.
• Orchestrates most administrative requirements for c/o basic training graduation, compiles programs, ensures officer badges are ordered, compiles visitors list, prints certificates, progress reports, and oaths for graduate packages.
• Verifies NCIC checks prior to basic graduation.
• Uses two-way radio communication and P.A. system.
• Acts as primary scribe during activation of emergencies (ICSC).

Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience (State of South Carolina Minimum Requirements).
• A high school diploma and five (5) years of progressively responsible clerical, secretarial or administrative experience, including three (3) years of experience with the use of a personal computer, and Microsoft office programs (i.e. Excel, Word, PowerPoint, Forms and Outlook) (SCDC Minimum Requirements).
• Must successfully complete four (4) week SCDC Basic Training upon hire.