Admin Asst I – DC Maintenance

About the role

We are seeking a highly organized and detail-oriented Administrative Assistant to oversee inventory systems, vendor relationships, and facility operations. This role plays a critical part in ensuring the smooth flow of goods, maintaining accurate records, and supporting cross-departmental coordination to keep the facility running efficiently.

Responsibilities

• Oversee inventory systems to ensure accurate tracking and management of products.
• Perform regular inventory audits and reconcile physical counts with system data.
• Collaborate with suppliers and logistics teams to track orders and ensure timely deliveries.
• Optimize storage methods to improve efficiency and reduce waste.
• Investigate inventory shortages and discrepancies to maintain supply chain integrity.
• Create and maintain vendor relationships, including HVAC, plumbing, and equipment service providers.
• Coordinate across all departments to support building maintenance and ensure uninterrupted facility operations.
• Track and follow up on purchase orders to ensure timely vendor payments.
• Maintain monthly tool audits for the maintenance team to ensure accountability and readiness.
• Store all building-related documents securely and in compliance with OSHA guidelines.
• Track and report cost savings on all purchased items to support budget optimization.
• Maintain vendor contracts and track warranty status on all applicable items.
• Support facility operations by ensuring compliance with safety standards and managing administrative processes.
• Maintain accurate budgets and ensure availability of office equipment and supplies.
• Set up new vendors and employees into necessary systems.

Requirements

• Proven experience in inventory management, operations coordination, or a related field.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Proficiency in inventory software and Microsoft Office Suite.
• Ability to manage multiple priorities and work collaboratively across departments.
• Familiarity with OSHA documentation standards and vendor contract management is a plus.

Benefits

• Associate discount
• Employee Assistance Program (EAP)
• Smoking cessation support
• Bereavement leave
• 401(k) Associate contributions
• Credit union
• Cell phone discounts

Those who meet certain service or hours requirements are also eligible for:

• 401(k) match
• Medical, dental, and vision insurance
• Life insurance and disability coverage
• Paid parental leave
• Paid holidays, vacation, and sick time
• Scholarship program

All benefits are provided in accordance with and subject to the terms of the applicable plan, agreement, or program and may change from time to time.

Pay

This position has a starting pay rate of $18.00 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Schedule

Monday–Friday: 8:00 AM–4:30 PM (40 hours)

Location: Marshalls Fulfillment Center, Dayton, USA