Admin Asst and Catering Coord

About the role

La Posada is seeking a dynamic team member to join our organization. We offer an excellent work/life balance, competitive benefits, and a supportive environment where you can grow your career.

Responsibilities

• Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, preparing reports or providing information to visitors and callers.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheets, word processing, database management, and other applications.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Open, read, route, and distribute incoming mail and other material.
• Schedule and confirm appointments, conferences and meetings for clients, customers, or supervisors.
• Maintain scheduling and event calendars.
• Attend department meetings/conferences, take minutes and electronically file and disperse of meeting notes to the appropriate supervisors for review.
• Maintain paper and electronic filing systems for records, correspondence, and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Manage projects as assigned.
• Order and dispense of office supplies.
• Conduct searches to find needed information.
• Collaborate in the initiation and disbursement of funds from cash accounts, and keep records of collections and disbursements.
• Cooking and catering support: Coordinate conferences and meetings, arrange conferences, meetings, and travel reservations for office personnel, operate electronic mail systems and coordinate the flow of information, internally and with other organizations, assist in answering catering calls and booking events in CaterEase, Create and print weekly catering sheets and deliver to proper kitchens as needed.
• Participates in additional duties as assigned by the Supervisor, aligned with qualifications and can be reasonably expected to be completed with minimal orientation.

Requirements

To succeed in this role, you should have one to two years of related experience in an office setting, excellent computer skills, and the ability to communicate professionally and courteously with residents, patients, guests, and family members.

Qualifications

• High School Diploma or GED
• One to two years of related experience in an office setting
• Excellent computer skills
• Proficient in word processing, spreadsheets, publishing, graphics, email, calendars

Skills and Abilities

• Adheres to policies and procedures
• Professional and courteous communication
• Computer skills
• Customer-oriented
• Organized
• Accountability
• Analytical skills
• Communication, oral and written
• Decision-making
• Detail-oriented
• Ethical
• Team builder
• Time management
• Initiative
• Interpersonal skills

Benefits

Up to $2,500 per year after 6 months of service plus yearly opportunity for additional scholarship awards.

Pay

Competitive salary based on experience and qualifications.

Schedule

Flexible schedule to accommodate your needs.