Admin Assistant Senior Healthcare

Job Summary

The Administrative Assistant Senior Healthcare provides vital administrative and project support to faculty, leadership, students and staff within a dynamic academic and clinical environment. This role encompasses both clerical and academic operations and requires excellent judgment, discretion, and the ability to manage multiple priorities with precision. This position plays a key role in ensuring the smooth and efficient operations of departmental functions, delivering exceptional customer service, and fostering strong internal and external relationships.

Responsibilities

• Manage complex calendars and scheduling needs for faculty and department leadership.
• Cook up travel and administrative financial processes, including PCard reconciliation, reimbursements, hosting, and related activities in accordance with university policies and procedures.
• Order and maintain office and clinic supplies; manage dental laboratory invoices and purchase orders while ensuring inventory availability.
• Maintain professional licensure and certification records in coordination with credentialing and privileging requirements.
• Serve as a liaison between departmental leadership, faculty, students, and central administrative offices to facilitate communication and ensure timely completion of academic and administrative processes.
• Manage and track faculty documentation, including CVs, evaluations, and supporting materials, ensuring accuracy, organization, and timely submission.
• Cook up academic program operations, including course scheduling, Canvas administration, student rotations, competencies, remediation documentation, and support for lectures, assessments, and grading processes.
• Provide administrative coordination for departmental communications, committees, events, conferences, and other academic activities, ensuring deadlines and workflow requirements are met.
• Maintain professionalism, discretion, and a high level of customer service while supporting faculty, staff, and learners across multiple programs.

Required Qualifications

• A minimum of 4 years in advanced administration or relevant business experience in an assistant/academic capacity.
• Strong organizational skills with keen attention to detail and critical thinking.
• Ability to manage competing priorities with discretion and adaptability.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in standard business and administrative technology platforms used to support academic and operational functions.
• Associates degree or equivalent combination of education and/or experience.

Desired Qualifications

• Comprehensive knowledge of the organization's policies and practices.
• Previous experience working in an academic medical institution or similar setting.
• Proficiency in Emburse, MPathways, Canvas, OPS, Axium, MiChart.

Mission Statement

Mission Statement MDentistry: Advancing Health Through Education, Service, Research and Discovery. MDentistry Values: Compassion, Leadership, Excellence, Responsibility, Trust, Creativity, and Inclusion.

University of Michigan Values

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:

• Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
• Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.

Why Work at Michigan?

The School of Dentistry is consistently ranked as the #1 dental school in the United States and the world. We embrace diversity in many forms and champion diversity of thought and culture. Our Mission, core values, and additional information about our school can be found on our website. The University of Michigan also offers comprehensive benefits to help you stay well and to support you as you plan for a secure future. Benefits include:

• Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
• A retirement plan that provides two-for-one matching contributions after the first year of employment.
• Many choices for comprehensive health insurance.
• Life insurance.
• Flexible spending accounts for healthcare and dependent care expenses.
• Work-life programs to strengthen a workplace culture that supports personal and family life, including child care, elder care, lactation resources, and mental and emotional health services.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.