Administrative Assistant Senior, Health

About the role

This Administrative Assistant Senior position is part of the Bright Family Beginnings team, a nurse home visiting program that aims to empower new mothers and their families. Reporting to the Public Health Nurse Supervisor, the role involves higher-level office administration and customer service.

Responsibilities

• Compile and prepare a variety of reports and records
• Draft letters, reports, contracts, meeting minutes, mortgage papers, and other documents
• Hold P-card registrations, supply ordering, and policies for Finance
• Maintain, add, balance, and reconcile data in spreadsheets
• Operate a variety of office machinery including fax machine, photocopier, printer, computer terminal, typewriter, and multi-line phone system
• Seek out quality improvement opportunities to refine/enhance the diversity, equity, and inclusion of policies
• Work cooperatively with staff to execute projects according to program plans, protocols, and timelines
• Perform general clerical functions such as organizing forms, program materials and educational handouts, photocopying, filing, answering phone calls, scheduling appointments, keeping an electronic calendar, and general e-mail correspondence
• Participate in the broader divisional orientation, training, and staff development functions
• Ensure adherence and compliance to the policies and procedures of the federal Health Insurance Portability and Accountability Act (HIPAA) regarding protected health information
• Keep inventory of supplies for Bright Family Beginnings staff and families served, including ordering program supplies and client flex fund items, checking in, pricing and storage of items
• Cookout with various outside organizations, translation service, and other staff, including but not limited to the areas of outreach events and training programs
• Assist the public and clients requesting information or services via phone, e-mail, and web forms
• Participate in community outreach activities such as distributing program brochures, retrieving client referrals as delegated by supervisor, and mobile clinics
• Perform other duties as required or assigned, including but not limited to a 24/7 response during a public health emergency

Qualifications

• Bilingual proficiency (English and Spanish) preferred
• Previous work experience as an office assistant or similar position
• Knowledge of basic marketing and social media usage and implementation
• Policies and procedures specific to public health
• County divisions and county resources
• Skills in extreme organization and multi-tasking with multiple daily distractions
• Accurate and efficient typing for data entry, drafting professional correspondence and reports, and other relevant job responsibilities
• Critical thinking, systems thinking, analytical and problem-solving, as well as sound judgement
• Strong oral and written communication
• Microsoft Office including Word, Excel, Outlook, Access, Teams
• Basic internet and computer usage

Physical Demands

The position may involve light physical demands, such as exerting up to 25 pounds of force occasionally, and up to 10 pounds of force frequently. This position may involve interacting outside of the office at client homes or other local partners or places of business which may include stairs.

Application Instructions

To see the complete job description and to apply for this position, please visit our website, www.kenoshacountywi.gov/jobs. Applications must be submitted no later than Friday, July 17, 2026, at 12:00 noon. Apply Online: www.kenoshacountywi.gov/jobs