Administrative Assistant

Job Summary

Manage plant payroll and vacation accounting
Perform accounts receivable and payable functions, including expense budgets, purchase orders, and invoice processing
Lead metric reporting for the plant, including MOR generation, with emphasis on financial reporting
Provide office support to plant personnel and maintain personnel records
Serve as reception and security point for plant visitors
Maintain emergency notification lists and phone systems
Manage plant files (accounts payable, capital expenditures, personnel, etc.) and office supply inventory
Oversee the office supply budget and associated accounts
Coordinate payment of HSSE awards and other special payments
Act as bp Contract Accountable Manager to ensure safe execution of contracted work, applying the Working with Contractor process
Support Crisis and Continuity Management activities for the site

Qualifications

• High school diploma or equivalent (required)
• Associate degree (preferred)
• Strong PC skills, including Excel, Word, Access, Outlook, and general office equipment
• Ability to plan and communicate effectively (written and verbal) with plant personnel and support organizations
• Strong organizational skills; systematic, results-oriented, and flexible in handling unplanned events
• Ability to respond quickly and effectively in critical situations involving personnel issues
• Expertise in file management and document control
• Access database programming/management skills (preferred)
• Data analysis skills to support research and metric improvement (preferred)
• Contract negotiation skills for managing plant service and supply vendors (preferred)

Skills & Competencies

• Highly organized, detail-oriented, and able to manage multiple priorities
• Strong interpersonal skills with the ability to communicate across all levels of the organization
• Proactive problem-solver with the ability to respond effectively in urgent or sensitive situations
• Strong analytical skills with the ability to interpret data and support reporting needs
• Customer-service mindset with a focus on supporting plant operations
• Able to work independently while maintaining strong collaboration with plant teams
• HSSE Accountabilities: Perform all work safely and efficiently while following documented procedures, comply with bp and OSHA standards at all times

Legal Disclaimer

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.