Administrative Assistant Senior Healthcare

Job Summary

The Administrative Assistant position will provide high quality administrative support to the Clinical Nursing Director and Nurse Supervisor in the 6D, Critical Care Medicine Unit.

Responsibilities

• Cordination of meetings.
• Managing calendars.
• Typing required documents.
• Budgetary reconciliation including processing journal entries.
• Supply ordering using purchase orders/shortcodes.
• Planning and processing travel/conference registration.
• Processing tuition reimbursements.
• Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
• Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
• Maintain Static Groups, and B1 Finance/DataMart groups.
• Posting, monitoring and hiring new employees through eRecruit.
• Train employees in new or revised work methods and procedures and orient new employees.
• Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
• Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
• Project work, workgroups and maintaining personnel/staffing reports.
• Maintain employee records in accordance with HR and UMHS policies.

Required Qualifications

• A high school diploma or equivalent.
• More than 4 years of experience performing responsible office duties.
• Excellent verbal/written communication skills.
• Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
• Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
• Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.

Desired Qualifications

• Two (2) to three (3) years of experience with ANSOS.
• Microsoft Windows and Excel proficiency.
• Knowledge of eRecruit.
• Knowledge of UMHS/UMPNC/MNA contract.
• Knowledge of AFSCME Local 1583 contract.
• Knowledge of UMHS policies and procedures.
• Associate or higher degree in business, human resources or related field.